Mail Archiving

In order to store and organize your mail in archive folders, you must have access to your own PC with some available hard drive space in which to store your messages. You may only archive your mail locally through an email software installed on your PC, such as Thunderbird or Outlook, not through webmail.

First configure your email program to use IMAP protocol. With IMAP you can move mail from folders other than the inbox and you can move mail back up to server. IT provides IMAP configuration how-to-guides for Mozilla Thunderbird and Microsoft Outlook.

Archiving Mail in Thunderbird

1. To archive mail in Thunderbird, create a new local folder by right-clicking Local Folders in the left menu and selecting New Folder ...

2. Name your folder in the window that appears.

3. To save the folder locally, go to Tools > Account Settings. In the window, select Local Folders as shown, then click Browse under Message Storage to direct a path to the location on your hard drive where you would like to store your messages.

4. To store messages simply select the messages in your inbox that you would like to archive (select more than one message at once by holding down the CTRL key) and right click. Select Move To > Local Folders and find the folder you have created.

Archiving Mail in Outlook XP

1. To create an archive folder, click the arrow beside New button and selecting Folder as shown. Name your folder in the Create New Folder Window that appears. Make sure that you place it under Personal Folders.