Off-Campus Event Planning
To leverage Stern’s location at the heart of New York City, the Office of Student Engagement guides student leaders through the planning process for events at external venues.
Event Planning Timeline
1. Generate event idea 3 months in advance. Please reach out to your club adviser early for examples of past events off campus, as non-NYU venues require more lead time to plan for contracts, insurance, and logistics.
2. Select Venue – suggested approved venues can be found on the Student Leadership Guide.
3. Submit contract, invoice, insurance information, and supplier form to the Office of Student Engagement at least 6 weeks in advance – see the Student Leadership Guide Contracts and Liability page for forms and information.
Any event over $1,000 requires a Purchase Order (4-6 week process). To open a Purchase Order, the following items are required:
- Certificate of Insurance
- Supplier Information Form
A sample contract, Certificate of Insurance, Supplier Information Form, and more detailed information on Purchase Orders can be found on the Student Leadership Guide Contracts & Liability page. An invoice is required for payment. Please see Student Leadership Guide Finance page for a sample invoice.