Latest Return to Campus Updates

Bike Racks
Building Access Protocols Changing August 15
Building and Cleaning Protocols
Campus Life and Housing
Classrooms
Compliance: Keep Each Other Safe
Copy Center & Mail Services
Employee Remote and On-Campus Work
Events and Meetings
Fire Drills
Food and Beverage Guidelines
Inclement Weather
Lactation Room
Safety and Health, including information on testing and quarantining
Space Use
Supplier Protocol
Technical Support
Travel


Stern Returns Guidebook–October 5, 2020

Bike Racks

The University will be installing additional bike racks in Schwartz Plaza around the start of the semester.

Building Access Protocols Changing August 15

Dear Stern Administrators and Staff,

As a reminder, on August 15, the protocols to gain access to NYU and Stern buildings will change and will be strictly enforced. This applies to administrators and staff, faculty and students.

All employees, including those who are already working on campus, must submit a recent (within the previous 14-day period) negative Covid-19 test to the COVID-19 Prevention and Response Team Portal before they will be allowed entry to their workplace or any NYU academic or administrative building. All NYU IDs will be disabled as of August 15, preventing building access. Badge and building access will be reinstated once a negative test result is submitted by an employee.

Beginning August 16, all employees who are coming to campus will also need to continue to complete the Daily Screener and secure a daily authorization to enter.

Further details are available in the Safety and Health section below.


Building and Cleaning Protocols

 

Building Occupancy

We are reducing density in Stern's facilities by setting in place building and classroom caps, ensuring 6 ft physical distancing in classrooms, eliminating large events, and reducing the number of visitors. We are also modifying traffic flow. Please see these charts for designated stair directions.

Building Sanitation and Cleaning

Plans for enhanced cleaning, particularly more frequent disinfectant cleaning of high touch surfaces and areas and the placement of additional sanitizing stations, are being put in place.

HVAC Ventilation Systems

The University is taking steps to reduce the likelihood of buildings' heating, ventilation, and air conditioning (HVAC) air handling systems spreading COVID-19 by increasing fresh air flow and reducing recirculated air.


Campus Life and Housing

For those who would like more information on NYU campus life you can find information at the following links: libraries, student housing, laundry rooms, and dining halls.


Classrooms

To achieve more physical distancing in classroom settings 6 ft (roughly 2m) between students, 10 ft (roughly 3m) between students and faculty) and less density, we are reducing the number of people permitted in classrooms. The seat a student picks or is assigned on the first day of class will be the seat for the entire fall semester.

Here are among the formats that will be available at Stern:

  • In Person: Most of the class sessions will meet in person with all of the students (minus any who are 100% remote) present each day.
  • Online: All of the class sessions will take place entirely online. This may be a combination of synchronous and asynchronous content and work.
  • Rotation: Roughly half of the class sessions will be in person, and roughly half will be online. In each case, all of the students will be in the same format (in person or online) for each class session.
  • Blended: Each class session will meet in person on campus, but in each session half the students will be present in class and half will be online (combination of synchronous and asynchronous).

See visuals of classroom set ups


Compliance: Keep Each Other Safe

 

Mutual Responsibility

The success of NYU's efforts to reconvene will depend on all of us embracing a sense of mutual responsibility: that it is not simply a matter of each of us being responsible for oneself, or the University being responsible, but that we each have a responsibility to one another.

Code of Conduct

We expect all members of the NYU community to follow the health guidelines we are setting for the good of everyone in the community.

Keep Your Contact Information Up to Date

Make sure your phone number and local address are correct in PeopleSync. The COVID-19 Prevention & Response Team may need to reach you if you were exposed to COVID-19.

Public Health Ambassadors

NYU is employing undergraduate students to serve as “Student Public Health Ambassadors” (PHAs). The role of PHAs is to help remind students about school policies (such as mask-wearing and physical distancing). One or two PHAs will be located in Tisch and KMC during class meeting times. These students applied for these roles, conducted an interview process to be selected and completed the Public Health Ambassador Training program offered by NYU.


Copy Center & Mail Services

The Stern Copy Center is open and operating on their normal business schedule for the first two weeks of the semester (Monday through Friday, 9:00am to 3:00pm). However, we continue to discourage the use of hardcopy handouts, especially given the number of remote students. We will monitor usage of the Copy Center over the next couple of weeks and will likely move to a schedule of reduced hours based if usage is indeed lower than usual.

Mail will continue to be held at NYU's Mail Service Center unless other arrangements are made at the department level. Since each department will have different schedules and coverage:

  • We would strongly encourage those departments with routine coverage (ex. 1 or 2 times a week) to reach out to the Mail Services Center to make arrangements for mail delivery on a convenient basis (i.e., every Monday).
  • Since most departments will not have daily coverage, FedEx deliveries (or any such 3rd party) should be sent directly to the recipient's home if working remotely or can be sent to Mail Services and addressed to the employee (name / office #) but c/o NYU Mail Services Center.
  • The Mail Services Center is located at 547 LaGuardia Place and can be reached by calling: 212-998-1010 or emailing: mail.services@nyu.edu.

Employee Remote and On-Campus Work

 

Building Access

As communicated in June, we will need to operate at a much-reduced capacity on-site to ensure physical distancing. This means that we must give priority building access to students and faculty, as well as essential on-site employees and administrators and staff who support students and/or faculty. There will be a heavy emphasis on telework for those employees whose jobs, based on Unit Head assessments and NYU’s guidance, can continue to be done effectively from remote locations.

Remote employees will be given access to the building and in some cases may be able to bring certain equipment home for remote use. Please talk to your manager if you wish to make a request for certain supplies or equipment. Requests will be tracked and granted centrally.

Business Needs

The business needs are very different across departments, centers, and programs. If they have not already, each vice dean or business unit/center/department head will be talking to their teams and determining in advance who will continue to telework throughout the fall or return to campus on a regular, occasional, or possibly rotational basis. For administrators and staff who wish to request work modifications for the fall, specific instructions will be provided once employees have been notified of their possible return to campus date.

Employee Accommodations and Modifications

Some employees may have health conditions that may require accommodations for the fall semester. Others may wish to request changes to their work arrangements due to being members of an age group considered to be at higher risk to COVID-19 according to guidelines issued by the Centers for Disease Control (currently age 65 and older).

Requests for accommodations related to a health condition will go to the NYU Office of Equal Opportunity (OEO). All other requests for modifications will go to the HR Officer for the school or unit (for the fall 2020 semester, NYU will provide workplace modifications to employees in the Centers for Disease Control-defined high-risk age group). Please note: any administrator, researcher, or staff member whose work is not conducive to the requested work modifications will be contacted by HR.

The Stern leadership team will reassess the situation and work plan at the end of the calendar year, December 31.

Working Outside the Tri-State Area for Fall 2020

Working in other states may raise personal liability issues with individual taxes. It may also involve different tax obligations for the University and additional economic implications.

If you are currently outside of the tri-state area and not in your pre-COVID permanent address on record in PeopleSync, please notify Grace Glessing or Kelly Collins in the Stern Human Resources Office immediately so that they can review and address your situation. If you have already notified HR, then no action is required.

While the University may need to take additional measures to allow individual NYU-NY employees to work outside of the tri-state area this fall, this can be accommodated in most instances as a special condition during COVID. However, locations outside of the U.S. cannot be allowed. Thank you for bringing these situations to the University’s attention so that necessary arrangements can be made.


Events and Meetings

 

Events

All non-essential, large, in-person meetings or gatherings are prohibited at this time. The possibility of safely gathering for purposes such as social events or informal get-togethers will be reassessed regularly throughout the semester. Read more.

As a friendly reminder for those planning virtual events, please contact your event consultant in Special Events to update the School’s central records and reach out to the Classroom and Event Technology Group (CETG) for tools and tips.

Meetings

Consider holding remote meetings. If you must meet in person, masks and physical distancing must be adhered to. Read more.


Fire Drills

Fire drill protocol remains unchanged. During fire drills, all stairs should be used even if a stairwell is marked as an “UP” staircase for Covid compliance. Use the closest staircase when a fire alarm is sounded; no one should travel up during a building evacuation. Everyone should wear masks as they are evacuating the building(s).


Food and Beverage Guidelines

Individuals are welcome to eat in the three designated spaces: Sosnoff Lounge, UC-100, and Patron’s Lobby with 6' distancing or in private, single occupancy offices. Eating is not permitted in classrooms, conference rooms or any event spaces until further notice. No beverages are permitted in spaces other than designated food and beverage areas. Masks must be immediately returned and worn when not drinking. The Grad Cafe is closed for the fall semester.

Food deliveries are permitted for pick up only outside of the building. The building guards are not able to accept deliveries or to call for pick up.


Inclement Weather

Non-reservable open spaces are permitted to be used during class breaks, observing social distance, when the weather is inclement.


Lactation Room

The lactation room on KMC 11th floor is available. Keys are available to be picked up from and returned to the Stern IT Helpdesk (L-100). Appointments for key pick up and return must be made in advance as the Helpdesk will not permit walk-ins.


Safety and Health (Includes Information on Testing and Quarantining)

 

COVID-19 Testing

Whether you are coming to campus from the Tri-State area or travelling from other domestic or international locations, please read the important NYU update on testing and quarantining, including information regarding ongoing testing in the community.

Daily Symptom Check: The Daily Screener

The Daily COVID-19 Screener for Campus Access is a requirement to enter an NYU building and is available on the NYU Mobile app (Apple and Android), and you can use your computer. Before you can enter NYU buildings, you must answer all the questions and receive a daily authorization.

Contact Tracing

The NYU COVID-19 Prevention & Response Team will oversee the University’s efforts to identify and isolate members of the NYU community with confirmed cases of COVID-19 and find and quarantine their NYU close contacts. Further information, including how to notify the Prevention & Response Team of illness can be found

Protective Equipment

All members of the community are required to wear face coverings over both the mouth and nose, at all times, when they are on the Stern or greater University campus, unless you are eating (in which case, keep 6 ft (roughly 2 m) or more between yourself and others) or you are alone in a closed office. While the University is working to procure a substantial supply of masks for initial distribution, we strongly encourage community members to obtain and use their own face coverings. More information, including where to obtain a mask should you need one, can be found here.

Physical Distancing

All members of the community are expected to maintain a 6 ft (roughly 2 m) distance from others. NYU is reconfiguring classrooms, labs, hallways, and building entrances and exits to help support physical distancing.

If You Feel Sick

If you are an employee, reach out to your healthcare provider. Get tested. If you feel sick, don't come to work. Notify the COVID-19 Prevention & Response Team. Let your supervisor or faculty member know you are taking a sick day. For more information about wellness resources and support, visit the Employee Assistance Program: Carebridge, at 800-437-0911.

Reporting a Covid Case

The NYU Covid Prevention and Response Team has policies in place to both protect the privacy of someone with a confirmed diagnosis of Covid-19 as well as keep the rest of the NYU community safe and informed of possible exposure.

No matter the role, if someone was deemed to be in close contact with a confirmed case, the Team would notify the involved individuals and enact protocols that include isolation, symptoms monitoring, testing and contact tracing. If there will be a disruption in services due to an individual's inability to return to campus, the appropriate personnel will be notified.

If you have symptoms of COVID-19, were diagnosed with COVID-19, or were in close contact with a person who has a confirmed case of COVID-19, notify the COVID-19 Prevention & Response Team by completing the self-reporting form at http://www.nyu.edu/coronavirus/reporting.


Space Use

In order to closely monitor building occupancy and space use, and to help inform several support teams (IT help desk, Public Safety, Building Services, and others) for the purposes of cleaning, maintenance, tech support, and potential contract tracing, we are making a few changes to EMS (Event Management System) in the near-term:

  • Limited Room Requests: Faculty, Administrators, and Staff will be able to request Conference Rooms via EMS or request a Business Tutorial Room by contacting the relevant Academic Department Coordinator. No other spaces will be readily available at this time.
  • Storage: Several conference rooms and spaces will be taken offline for the storage of furniture being removed from student spaces to encourage physical distancing: KMC 8-150, KMC 10-165, Shimkin 6-109, Tisch 303, LC-27, UC-07, UC-11, and the UC-130 meeting rooms.
  • Conference Rooms: All remaining conference rooms, including those traditionally managed by academic departments, will be centrally managed by the Special Events team and available for request via EMS. Please continue to check EMS for status updates. Please note there are new occupancy limitations in these spaces, which will be updated shortly in EMS. Food and beverages (aside from water) are strictly prohibited in these rooms until further notice.
  • Prior Space Requests: All existing or pending room reservations in EMS, including those in conference rooms, will be cancelled in the system. New requests for conference rooms will be reviewed starting September 1.
  • Additional Requests: Petitions for space to accommodate programming considered crucial to be held in-person (other than classes) will be considered by our Space Use Committee, with input from the relevant Vice Deans on a case-by-case basis. We anticipate that very few requests will be granted. Contact sevents@stern.nyu.edu for any questions about that process, and please keep in mind that space is largely unavailable in order to accommodate our physically-distant, in-person classes and to maintain low density in the Stern building complex.
  • Spring 2021: Room requests for events and activities in Spring 2021 are paused until further notice.

Supplier Protocol

Please read NYU protocol for suppliers visiting and working in NYU buildings.


Technical Support

Please contact the Stern IT Helpdesk for any technology related questions or issues. Faculty, students and staff can schedule in-person support appointments at the Stern IT Helpdesk by contacting helpdesk@stern.nyu.edu or 212-998-0180. There will be no “walk-in” support without an appointment. Please note that with limited onsite resources available, turnaround times for services may be extended.


Travel

The University and Stern currently prohibit all non-essential travel until further notice. We also encourage members of the University community to keep domestic air travel to a minimum and to pay close attention to conditions in areas within the US prior to travel. Read more.