Stern Returns: Fall 2021

Vaccination Requirements

NYU is requiring faculty and staff to be vaccinated for the fall semester and must upload proof of vaccination by August 1.

Masks/Face Coverings

Masks remain mandatory for every person in Stern buildings (KMC, Shimkin, Tisch) in all common areas, including classrooms, conference rooms and offices with more than one person.

Distancing

Six foot distancing is no longer required for students, faculty and administrators who are fully vaccinated or who have received an approved exemption and are part of NYU's testing protocol. Unvaccinated visitors must maintain a six foot distance even with proof of a negative PCR test.

Air Filtering System

NYU’s Facilities & Construction Management team ensures NYU buildings’ HVAC systems comply with the CDC recommendations. For more information, visit NYU’s Building and Cleaning Disinfection page.

It is not necessary or recommended to open individual windows as the air filtration is sufficient and opening windows can have adverse effects, including insects and temperature control.


Building Access and Changes to the Daily Screener

As of June 7, 2021 students, faculty, and employees who are fully vaccinated, have uploaded proof, and had it validated are no longer required to test to pass the Daily Screener and get access to NYU buildings. Those who have not completed these steps are still required to regularly test to have access to NYU buildings.

Regardless of vaccination status, anyone with close contact exposure or symptoms must still complete NYU’s self-report form.


Building Access for Retired Faculty

To enter campus buildings, retired faculty will need to go through the visitor process, which requires testing and use of the Daily Screener. This means retired faculty will need a negative PCR COVID-19 diagnostic test result (nasal swab or saliva - no rapid tests) within 14 days of the scheduled visit regardless of vaccination status and then attest to the negative test results within the Daily Screener.


Building Hours

The Stern buildings (KMC, Shimkin and Tisch) will be open from 7:30am - 10:00pm seven days a week.


Cleaning

Ongoing cleaning and disinfecting services will be provided centrally in line with NYU’s protocols, which are developed in accordance with ongoing and evolving guidance from New York State and from the CDC. Hand sanitizer will be managed and made available centrally vs by departments. For employees who wish to clean and disinfect their workspaces, disinfectant spray, wipes and other cleaning supplies can be ordered by individual departments via iBuy.

For more information, visit NYU’s Building Cleaning and Disinfection page.


Conference Room Use and Capacity

All conference rooms will accommodate their full in-person capacity. Team meetings are permitted to take place if everyone is wearing a mask. Technology upgrades for conference rooms to accommodate remote attendees if they do not do so already are being managed centrally, so please consult with Stern IT before ordering equipment.

In-person meetings among colleagues with masks in offices are permitted.


Classrooms

Classrooms will return to 100% in-person capacity in the fall. Nine foot distancing will still be required at the front of classrooms between the presenter and the first 1st row.


Covid Case Communication Protocol

Should a student or employee test positive for Covid, NYU’s Covid Prevention and Response Team has strict protocols in place, including communication, to protect the privacy of that individual as well as to keep the rest of the NYU community safe and informed of possible exposure. If someone was deemed to be in close contact with a confirmed case, the CPRT (not the faculty) would notify the involved individuals and enact protocols that include isolation, symptoms monitoring, testing and contact tracing. Information about a Covid case will come only and directly from the CPRT on a need-to-know basis. See more information here.


Covid Testing and NYU’s Main Testing Location

As of June 21, 2021, NYU’s BioReference testing center is located on the first floor of 18 Cooper Square. In addition to the BioReference testing center at 18 Cooper Square, there will continue to be pick-up and drop-off locations for Binx tests (saliva tests) in both Brooklyn and Manhattan.


Distancing

Six foot distancing is no longer required for students, faculty and administrators who are fully vaccinated or who have received an approved exemption and are part of NYU's testing protocol. Unvaccinated visitors must maintain a six foot distance even with proof of a negative PCR test.


Events and Gatherings

Beginning June 23, 2021, NYU is loosening restrictions on University-sponsored events and gatherings occurring on or off campus with the following guidance:

Capacity limits for Events and Gatherings (On or Off Campus)

  • Gatherings for mandatory academic programs with up to 250 students (indoors) or up to 500 students (outdoors) will be allowed at Stern in the fall, but require pre-approval from the Space Use Committee to ensure space availability. Only critical school-wide events will be approved by the committee for the fall. All other events should be held remotely (preferred) or off-campus. Before entering into any contractual agreements with external venues, please be aware that NYU’s updated guidelines re: gathering size, food service, vaccination / screenings, etc., will apply.
  • Indoor events or meetings with more than 250 individuals or outdoor gatherings with more than 500 individuals must receive explicit approval from the COVID-19 Prevention & Response Team. Please complete this form at the beginning of your event/gathering planning process and at least 1 month in advance. Note: approval from the CPRT is NOT a confirmation of space availability. Please contact the Stern Special Events Team for more information.

Event Duration
NYU recommends that no indoor event — whether above or below the numbers of participants indicated above — exceed 2 hours in duration.

Eating and Drinking at Events and Gatherings
Eating and drinking will be permitted at outdoor events only. Seated dining is preferred. Mingling without masks should be avoided. Food offerings with shared contact (e.g., passed hors d'oeuvres or open platters) should be avoided. Emergency exceptions may be granted for outdoor events to move indoors (space permitting) due to inclement weather. Contact the Covid Prevention and Response Team and Neil Rader for approvals and, the Stern Special Events Team for guidance re: additional safety measures (e.g., daily screener check, indoor capacity restrictions, time limits) no less than five (5) days prior to the event.

Contact Tracing List for Events and Gatherings
Anyone hosting an event or gathering must maintain an attendee/participant list for purposes of contact tracing should someone attending the event test positive for COVID-19. This list must include first name, last name, best contact phone number, and NetID or external email address for all participants.

The University’s contact tracing efforts will ease slightly from seat-level to room-level tracing in the fall. To the extent possible, please minimize the switching of rooms and mixing of groups to help with contact tracing efforts and to reduce risk for each individual student.

Off-Site Venues
Before entering into any contractual agreements with external venues, please be aware that NYU’s updated guidelines re: capacity limits, vaccinations / testing / screeners for attendees, masks, food service, etc., will apply. Watch the site for updates.


External Guests and Speakers

External guests (those who do not have University ID cards) are not permitted on campus until further notice. Exceptions to NYU’s Visitor Policy can be made for external speakers, but require advanced approval from the dean and NYU, must be added to the building access list, and follow NYU’s testing protocol and daily screener (read more).


Food Service

On-site indoor catering or large-scale drop-offs for indoor dining will not be permitted during the early Fall semester.

Food may not be eaten in common areas, including conference rooms and classrooms, until further notice. Food may be eaten in private offices, but should be eaten outside whenever possible. A designated eating area that may be used during inclement weather is being explored and further details will be provided.

As previously communicated, food service in Sosnoff Cafe is currently closed and will reopen in the spring.


Mask/Face Coverings

Masks remain mandatory for every person in Stern buildings (KMC, Shimkin, Tisch) in all common areas, including classrooms, conference rooms and offices with more than one person.


Office Information

Copy Center
As recently communicated, Stern will be closing its Copy Center and transitioning to working with NYU Reprographics. Please address any questions about copy services to NYU Reprographics.

Information Technology
It is strongly recommended that faculty and employees return to campus once or twice prior to the start of the fall semester to set up offices and to ensure all systems, including passwords and network connectivity, are working properly.

Some staff may need additional equipment (ex. Camera for a desktop or Zoom capability for a conference room). Most of these purchases will be managed centrally, so please consult with Stern IT before ordering equipment.

To ensure that all equipment used for Zoom or video conferencing communications adhere to University guidelines, Stern IT will be providing recommendations on a requested basis. Please contact helpdesk@stern.nyu.edu to arrange for a consultation.

Mail
In many cases, mail delivery has resumed but mail for some departments may still be held by NYU Mail Services. If you are unsure of the status, or need to restart mail delivery, please contact NYU Mail Services directly.

Suites
For safety reasons, the default for all office suite badge readers will be “locked.” To inquire about updating badge reader access, please contact Steve Freitag in the Stern Facilities office.

Supplies
Office supplies may be ordered as needed using the standard protocol. However, please take care to limit ordering based on expected staffing levels / time in the office.

Water Systems
All water fountains and water systems in Stern buildings (KMC, Shimkin and Tisch) are ready for use.


Reporting a Covid Case

If you have symptoms of COVID-19, were diagnosed with COVID-19, or were in close contact with a person who has a confirmed case of COVID-19, notify the COVID-19 Prevention & Response Team by completing the self-reporting form.


Returning to In-Person Duties and Seeking Accommodations

All employees (including faculty and non-faculty employees) with medical conditions may contact the Office of Equal Opportunity (OEO) to request accommodations as part of the process of returning to in-person duties. To contact the OEO, call 212-998-2370 or email oeo.accommodation@nyu.edu.


Student Meetings and Office Hours

Until further notice, all office hours should be held remotely.

For meetings between administrators and students, remote meetings should be the first choice whenever possible; however, meetings in offices are permitted if all are wearing masks.

For meetings among students, most student meeting rooms and reading room tables will accommodate their full in-person capacity, with mask requirements in place.


Unused Binx (Saliva) Tests

Drop off any unopened and unused Binx test kits at the following locations:

  • 6 MetroTech Center, Brooklyn, open Monday-Friday, 9 a.m.–4 p.m.
  • Kimmel Center for University Life (60 Washington Square South, 1st Floor), open Monday–Friday, 9 a.m.–6 p.m.
  • 15 East 84th St., Manhattan, open Monday-Friday, 9 a.m.–5 p.m.
  • 1 East 78th St., Manhattan, open Monday-Friday, 9 a.m.–3:15 p.m.
  • 345 East 24th St., Manhattan, open Monday-Thursday, 8 a.m.-6:30 p.m. and Friday, 8 a.m.–5 p.m.

Vaccinations Required by NYU

All NYU employees–faculty (including adjuncts), administrators, and staff–are required to be fully vaccinated with an FDA-approved or WHO-listed Covid-19 vaccine. The deadline to upload proof of vaccination is Sunday, August 1, 2021 (or sooner, once you receive your final dose of the vaccine). The University provides four hours off to be vaccinated. An exemption process will be in place for those with underlying medical conditions or religious beliefs.

Beginning August 16, NYU will prohibit access to NYU buildings for employees who haven’t complied with NYU’s requirement to upload proof of vaccination or obtained an approved exemption. This is an NYU requirement and there will be further consequences if the requirement is not met.


Visitor Policy

Visitor access will continue to be restricted and closely monitored. Only essential visitors will be approved and subject to NYU’s policy.

For example, those likely to be approved may include contractors for critical repairs or a guest lecturer for a course or keynote speaker for a mandatory academic program.

For example, those likely not to be approved may include outside faculty for seminars and conferences or spouses and children of employees.

Regular and routine visitors, including alumni, prospective students and recruiters, are not likely to be approved unless it's an exceptional one-off case.