Affiliate, Vendor and Visitor Policy
Affiliates, vendors, and visitors are—with rare exceptions—not permitted to participate in events, meetings, and gatherings until further notice. Only affiliates, vendors, and visitors whose in-person presence is essential to the University’s academic mission and core operations will be granted access to NYU buildings. All affiliates, vendors, and visitors MUST be sponsored by an NYU employee.
All members of the NYU community—including affiliates, vendors, and visitors—must be fully vaccinated, and upload proof of vaccination, in order to enter NYU buildings. Beginning August 30, 2021, affiliates, vendors, and visitors who are not in compliance with NYU’s vaccination requirements will not have access to NYU buildings.
Read more about the affiliate, vendor and visitor policy including information on uploading full proof of vaccination.
Air Filtering System
NYU’s Facilities & Construction Management team ensures NYU buildings’ HVAC systems comply with the CDC recommendations. For more information, visit NYU’s Building and Cleaning Disinfection page.
It is not necessary or recommended to open individual windows as the air filtration is sufficient and opening windows can have adverse effects, including insects and temperature control.
Building Access and the Daily Screener
As of June 7, 2021 students, faculty, and employees who are fully vaccinated, have uploaded proof, and had it validated are no longer required to test to pass the Daily Screener and get access to NYU buildings. Everyone may show the Daily Screener “Pass” on a smartphone, tablet or laptop or bring a hard copy print out. For those without a printer, visit the kiosk at 726 Broadway to login to email, complete the Daily Screener and print out the pass.
Only people with a daily screener green or yellow pass are permitted on-campus or to participate in University-sponsored activities off-campus.
Green Pass - Regular Access
Employees who are compliant with NYU’s vaccination policy (and testing for those employees who are not fully vaccinated and are required to participate in NYU’s ongoing testing) will receive a green pass on the daily screener and will be granted their regular campus access.
Yellow Pass - Limited Access
Non-compliant employees who are compliant with testing requirements will be granted limited access only in those locations that are essential to performing their job duties — nowhere else.
Can’t access the daily screener - No Access
Employees who are under COVID-19 Prevention & Response Team protocols and/or not up-to-date with testing (for those who are not fully vaccinated) are not permitted on-campus or to participate in University-sponsored activities. These individuals will not be able to obtain a green or yellow pass from the daily screener.
Use NYU Vax Pass, accessible on the NYU Mobile app along with the Daily Screener, for the small number of situations, including for NYU sports and recreation facilities, in which access must be limited to the fully-vaccinated due to the public health risks involved.
For those faculty who have not complied and provided proof of vaccination, beginning on Monday, August 16, they will no longer be able to obtain a green “PASS” screen, and they will not be able to enter any NYU facilities, including classroom buildings. Green “PASS” screens will also be required for virtually all NYU events and gatherings, and so those who have not complied with NYU’s vaccination requirements will be prohibited from attending those events. Read for more detail.
NYU Vax Pass
Use NYU Vax Pass for the small number of situations, including for NYU sports and recreation facilities, in which access must be limited to the fully-vaccinated due to the public health risks involved. When you log in, the Vax Pass will automatically recognize if you are fully vaccinated, and if you are, it will furnish you with the proper violet Vax Pass screen that you can display for entry to NYU events or facilities limited to the fully-vaccinated.
The day-to-day key for accessing NYU facilities, academic activities, and events is the Daily Screener “Green Pass”, which appears for all those who are in compliance with NYU’s vaccination requirements.
No one is permitted to designate a University-sponsored activity or setting, on or off-campus, as limited to fully-vaccinated individuals without receiving written approval from NYU’s COVID-19 Prevention & Response Team (CPRT); only the CPRT can designate an event as being limited to fully-vaccinated members of the NYU community rather than members of the community who are compliant with University vaccination rules. If you think there is an essential justification for a vaccinated-only designation, complete the exception request form.
Building Access for Retired Faculty
To enter campus buildings, retired faculty will need to go through the visitor process, which requires testing and use of the Daily Screener. This means retired faculty will need a negative PCR COVID-19 diagnostic test result (nasal swab or saliva - no rapid tests) within 14 days of the scheduled visit regardless of vaccination status and then attest to the negative test results within the Daily Screener.
The Stern buildings (KMC, Shimkin and Tisch) will be open from 7:30am - 10:00pm seven days a week.
Classrooms return to 100% in-person capacity in the fall. Nine foot distancing will still be required at the front of classrooms between the presenter and the first 1st row.
There have been inquiries regarding overwarm classrooms. The air delivered by the air handling systems is a mix of fresh (outdoor) air and recirculated (interior building) air. In line with public health guidance, we have increased the proportion of fresh (outdoor) air that’s delivered. That will sometimes have the effect of making a room warmer or colder than we’re normally accustomed to, but the air handling system is working.
If you have a concern over room temperature, contact the Facilities and Construction Management’s (FCM) Client Services Center (CSC) at firstname.lastname@example.org or 212-998-1001.
Ongoing cleaning and disinfecting services will be provided centrally in line with NYU’s protocols, which are developed in accordance with ongoing and evolving guidance from New York State and from the CDC. Hand sanitizer will be managed and made available centrally vs by departments. For employees who wish to clean and disinfect their workspaces, disinfectant spray, wipes and other cleaning supplies can be ordered by individual departments via iBuy.
For more information, visit NYU’s Building Cleaning and Disinfection page.
Covid Case Communication Protocol
Should a student or employee test positive for Covid, NYU’s Covid Prevention and Response Team has strict protocols in place, including communication, to protect the privacy of that individual as well as to keep the rest of the NYU community safe and informed of possible exposure. If someone was deemed to be in close contact with a confirmed case, the CPRT (not the faculty) would notify the involved individuals and enact protocols that include isolation, symptoms monitoring, testing and contact tracing. Information about a Covid case will come only and directly from the CPRT on a need-to-know basis. See more information here.
Covid Testing and NYU’s Main Testing Location
Beginning Monday, October 18, the NYU BioReference PCR testing site will move from 20 Cooper Square to the Jeffrey S. Gould Welcome Center at 50 West 4th St. (just east of Bobst Library). The reservation system and the hours are the same.
If you participate in required weekly testing or are in need of discretionary testing, this is the location if you prefer the nasal swab over the saliva test (aka the Binx test, which also remains available to members of the NYU community). In addition, NYU will start the semester with random testing of asymptomatic fully vaccinated students, faculty and employees. Those who receive notice to be tested are required to participate.
Covid Testing For Those Who Are Not Fully Vaccinated
NYU requires regular testing of all individuals who are not fully vaccinated and studying or working on site in order to help prevent the spread of COVID-19 and monitor the rate of infections within the NYU community.
Unless you have been fully vaccinated (it has been two weeks since your final vaccination dose) and your proof of vaccination has been validated in the SHC portal, you must have a recent, negative COVID-19 PCR test result before entering NYU buildings or facilities, even if you have received an approved religious or medical exemption.
Beginning August 16, students, faculty, and employees participating in NYU COVID-19 testing must receive negative test results no more than 7 days prior to entering a building. Read for more detail.
Six foot distancing is no longer required for students, faculty and administrators who are fully vaccinated or who have received an approved exemption and are part of NYU's testing protocol. Unvaccinated visitors must maintain a six foot distance even with proof of a negative PCR test.
Events and Gatherings
Beginning June 23, 2021, NYU is loosening restrictions on University-sponsored events and gatherings occurring on or off campus with the following guidance:
Capacity limits for Events and Gatherings (On or Off Campus)
- Gatherings for mandatory academic programs with up to 250 students (indoors) or up to 500 students (outdoors) will be allowed at Stern in the fall, but require pre-approval from the Space Use Committee to ensure space availability. Only critical school-wide events will be approved by the committee for the fall. All other events should be held remotely (preferred) or off-campus. Before entering into any contractual agreements with external venues, please be aware that NYU’s updated guidelines re: gathering size, food service, vaccination / screenings, etc., will apply.
- Indoor events or meetings with more than 250 individuals or outdoor gatherings with more than 500 individuals must receive explicit approval from the COVID-19 Prevention & Response Team. Please complete this form at the beginning of your event/gathering planning process and at least 1 month in advance. Note: approval from the CPRT is NOT a confirmation of space availability. Please contact the Stern Special Events Team for more information.
NYU recommends that no indoor event — whether above or below the numbers of participants indicated above — exceed 2 hours in duration.
Eating and Drinking at Events and Gatherings
Eating and drinking will be permitted at outdoor events only. Seated dining is preferred. Mingling without masks should be avoided. Food offerings with shared contact (e.g., passed hors d'oeuvres or open platters) should be avoided. Emergency exceptions may be granted for outdoor events to move indoors (space permitting) due to inclement weather. Contact the Covid Prevention and Response Team and Neil Rader for approvals and, the Stern Special Events Team for guidance re: additional safety measures (e.g., daily screener check, indoor capacity restrictions, time limits) no less than five (5) days prior to the event.
Contact Tracing List for Events and Gatherings
Anyone hosting an event or gathering must maintain an attendee/participant list for purposes of contact tracing should someone attending the event test positive for COVID-19. This list must include first name, last name, best contact phone number, and NetID or external email address for all participants.
The University’s contact tracing efforts will ease slightly from seat-level to room-level tracing in the fall. To the extent possible, please minimize the switching of rooms and mixing of groups to help with contact tracing efforts and to reduce risk for each individual student.
Before entering into any contractual agreements with external venues, please be aware that NYU’s updated guidelines re: capacity limits, vaccinations / testing / screeners for attendees, masks, food service, etc., will apply. Watch the site for updates.
Events including affiliates, vendors and/or visitors
Affiliates, vendors, and visitors are—with rare exceptions—not permitted to participate in events, meetings, and gatherings until further notice. Event organizers seeking to host an event, meeting, or gathering that includes affiliates, vendors, and/or visitors must use the events requirements exception process. If approved to attend, affiliates, vendors, and visitors must comply with the University’s vaccination and testing requirements and follow the University’s standard campus access protocols. This policy will be revisited in mid-September.
NYU event hosts/organizers are not permitted to ask participants about their vaccination status. Students or employees participating in University-sponsored events that are held in off-campus venues that require proof of vaccination for entry should provide that proof directly to the venue – not to the NYU event organizer.
Flexibility for Students Absent Due to Illness
Staying at home while sick enhances everyone’s safety. We appeal to faculty to show additional flexibility for the time being regarding illness-related student absences. Specifically:
- Take students’ self-report of feeling ill at face value unless there is reason to proceed otherwise.
- Forego requiring a doctor’s note — unless directed to come in by the Student Health Center, we don’t want students who are feeling sick entering University buildings simply to get a note. Only in those cases when a student’s absence seems unduly long or recurring should faculty request medical notes.
- Don’t penalize students for being absent due to illness — make it as easy as possible for students to keep up with the class and any assignments. The Provost’s Office has a number of recommended approaches you can employ with students who are temporarily remote. The simplest may be recording your lectures or turning on your zoom camera.
Read more from NYU about making it easier for students to be absent due to illness.
When possible, you should try to eat outdoors.
Food may not be eaten in common areas, including conference rooms during meetings*, classrooms and lounges, until further notice. Food may be eaten in private, single-occupancy offices with the door closed. If you are sitting in an open cubicle / shared workspace (i.e., no door), you can take your mask off for 15 minutes to eat during inclement weather provided: (1) the workspace is not within 6 feet of another employee; (2) there is consent from the other employees in the shared space; and (3) you have complied with NYU’s vaccine requirements. You can also choose to use a designated eating area
Designated Eating Areas
During inclement weather, the following designated eating areas at Stern may be used for a limited duration (15 minutes or less) with physically distanced seating:
- Staff only: Abbe-Bogen Faculty Lounge* (KMC 11-185) -- starting Sept 7 from 8am-3pm. Read more about NYU's guidelines for Designated Eating Areas.
*As an alternative to Abbe-Bogen, conference rooms may be used during lunch time by individual staff who do not have a private office. As always, conference rooms must be booked in advance.
As previously communicated, food service in Sosnoff Cafe is currently closed and will reopen in the spring.
Masks remain mandatory for every person in Stern buildings (KMC, Shimkin, Tisch) in all common areas, including classrooms, conference rooms and offices with more than one person.
NYU offers free multi-layered surgical-type masks to anyone who needs one. However, faculty members are permitted to wear any mask that they prefer, as long as it meets the minimal guidelines detailed on the NYU Returns hub.
The Public Health Ambassadors will be deployed again this year to reinforce our mask-wearing rules and to hand out masks. We are also making masks available at a number of facilities.
In the event of someone failing to abide by the mask rules, the individual should be asked to leave the setting, and a report be made to a school’s dean of students, to the Office of Student Conduct, or to a supervisor or manager, as appropriate.
Meetings & Conference Rooms
In-person meetings among colleagues with masks in offices are permitted. Masks are always required during meetings, even if all parties agree not to wear them. As a reminder, food is not permitted at indoor meetings, including workplace meetings or celebrations, until further notice.
As an alternative to the Designated Eating Areas, conference rooms may be reserved in advance during lunch time by individual staff who do not have a private office.
Technology upgrades for conference rooms to accommodate remote attendees if they do not do so already are being managed centrally, so please consult with Stern IT before ordering equipment.
Reserving Conference Rooms
In order to optimize space use and facilitate contact tracing efforts, all conference rooms, including those traditionally managed by academic departments, will continue to be centrally managed by the Special Events team this Fall and are available by request via EMS. Contact tracing information will be required when you request the space in EMS.
If you book a conference room, please be sure to double-check your access to the space in advance (e.g., card swipe or keys). Contact the Department Administrators where the conference room is situated or Neil Rader and Autherine Allison for questions.
As recently communicated, Stern will be closing its Copy Center and transitioning to working with NYU Reprographics. Please address any questions about copy services to NYU Reprographics.
It is strongly recommended that faculty and employees return to campus once or twice prior to the start of the fall semester to set up offices and to ensure all systems, including passwords and network connectivity, are working properly.
Some staff may need additional equipment (ex. Camera for a desktop or Zoom capability for a conference room). Most of these purchases will be managed centrally, so please consult with Stern IT before ordering equipment.
To ensure that all equipment used for Zoom or video conferencing communications adhere to University guidelines, Stern IT will be providing recommendations on a requested basis. Please contact email@example.com to arrange for a consultation.
In many cases, mail delivery has resumed but mail for some departments may still be held by NYU Mail Services. If you are unsure of the status, or need to restart mail delivery, please contact NYU Mail Services directly.
For safety reasons, the default for all office suite badge readers will be “locked.” To inquire about updating badge reader access, please contact Steve Freitag in the Stern Facilities office.
Office supplies may be ordered as needed using the standard protocol. However, please take care to limit ordering based on expected staffing levels / time in the office.
All water fountains and water systems in Stern buildings (KMC, Shimkin and Tisch) are ready for use.
Reporting a Covid Case
If you have symptoms of COVID-19, were diagnosed with COVID-19, or know you were in close contact with a person who has a confirmed case of COVID-19, notify the COVID-19 Prevention & Response Team by completing the self-reporting form.
Returning to In-Person Duties and Seeking Accommodations
All employees (including faculty and non-faculty employees) with medical conditions may contact the Office of Equal Opportunity (OEO) to request accommodations as part of the process of returning to in-person duties. To contact the OEO, call 212-998-2370 or email firstname.lastname@example.org.
Assigned seating is encouraged, but not required if it causes you to change your class structure. To the extent possible, please minimize the switching of rooms and mixing of groups to help with contact tracing efforts and to reduce risk for each individual student.
Student Meetings and Office Hours
Office hours and meetings between administrators and students may be held via Zoom or in-person. If in-person:
- Masks are always required (even if all parties agree not to wear them)
- Only 1-2 students per office or, up to the capacity of the conference room
- Arrangements for remote office hours will also be available upon request
Unused Binx (Saliva) Tests
Drop off any unopened and unused Binx test kits at the following locations:
- 6 MetroTech Center, Brooklyn, open Monday-Friday, 9 a.m.–4 p.m.
- Kimmel Center for University Life (60 Washington Square South, 1st Floor), open Monday–Friday, 9 a.m.–6 p.m.
- 15 East 84th St., Manhattan, open Monday-Friday, 9 a.m.–5 p.m.
- 1 East 78th St., Manhattan, open Monday-Friday, 9 a.m.–3:15 p.m.
- 345 East 24th St., Manhattan, open Monday-Thursday, 8 a.m.-6:30 p.m. and Friday, 8 a.m.–5 p.m.
Vaccinations Required by NYU
All NYU employees–faculty (including adjuncts), administrators, and staff–are required to be fully vaccinated with an FDA-approved or WHO-listed Covid-19 vaccine. The deadline to upload proof of vaccination is Sunday, August 1, 2021 (or sooner, once you receive your final dose of the vaccine). The University provides four hours off to be vaccinated. An exemption process will be in place for those with underlying medical conditions or religious beliefs.
Beginning August 16, NYU will prohibit access to NYU buildings for employees who haven’t complied with NYU’s requirement to upload proof of vaccination or obtained an approved exemption. This is an NYU requirement and there will be further consequences if the requirement is not met.