Affiliate, Vendor and Visitor Policy
NYU continues to require strict standards for access to NYU settings and NYU-sponsored activities that take place off campus. If you’re not a current NYU student or employee, please follow the policies and procedures on this page for visitors, vendors, or affiliates.
Visitors must be 5 years of age or older; show a government issued ID; provide proof of being fully vaccinated against COVID-19 and boosted (if eligible, based on CDC criteria) with an FDA-authorized or WHO-listed vaccine; wear an acceptable, well-fitted mask in accordance with NYU’s mask policy; comply with all COVID-19 health and safety protocols, University policies, codes of conduct, and building-specific protocols and may be required to show the Daily Screener.
All visitors, vendors, and affiliates must be sponsored by an NYU employee. Advanced planning is required; same-day visit requests are not permitted.
Air Filtering System
NYU’s Facilities & Construction Management team ensures NYU buildings’ HVAC systems comply with the CDC recommendations. For more information, visit NYU’s Building and Cleaning Disinfection page.
It is not necessary or recommended to open individual windows as the air filtration is sufficient and opening windows can have adverse effects, including insects and temperature control.
Building Access and the Daily Screener
As of June 7, 2021 students, faculty, and employees who are fully vaccinated, have uploaded proof, and had it validated are no longer required to test to pass the Daily Screener and get access to NYU buildings. Everyone may show the Daily Screener “Pass” on a smartphone, tablet or laptop or bring a hard copy print out. For those without a printer, visit the kiosk at 726 Broadway to login to email, complete the Daily Screener and print out the pass.
Only people with a daily screener green or yellow pass are permitted on-campus or to participate in University-sponsored activities off-campus.
Green Pass - Regular Access
Employees who are compliant with NYU’s vaccination policy (and testing for those employees who are not fully vaccinated and are required to participate in NYU’s ongoing testing) will receive a green pass on the daily screener and will be granted their regular campus access.
Yellow Pass - Limited Access
Non-compliant employees who are compliant with testing requirements will be granted limited access only in those locations that are essential to performing their job duties — nowhere else.
Can’t access the daily screener - No Access
Employees who are under Covid-19 Prevention & Response Team protocols and/or not up-to-date with testing (for those who are not fully vaccinated) are not permitted on-campus or to participate in University-sponsored activities. These individuals will not be able to obtain a green or yellow pass from the daily screener.
Use NYU Vax Pass, accessible on the NYU Mobile app along with the Daily Screener, for the small number of situations, including for NYU sports and recreation facilities, in which access must be limited to the fully-vaccinated due to the public health risks involved.
For those faculty who have not complied and provided proof of vaccination, beginning on Monday, August 16, they will no longer be able to obtain a green “PASS” screen, and they will not be able to enter any NYU facilities, including classroom buildings. Green “PASS” screens will also be required for virtually all NYU events and gatherings, and so those who have not complied with NYU’s vaccination requirements will be prohibited from attending those events. Read for more detail.
NYU Vax Pass
Use NYU Vax Pass for the small number of situations, including for NYU sports and recreation facilities, in which access must be limited to the fully-vaccinated due to the public health risks involved. When you log in, the Vax Pass will automatically recognize if you are fully vaccinated, and if you are, it will furnish you with the proper violet Vax Pass screen that you can display for entry to NYU events or facilities limited to the fully-vaccinated.
The day-to-day key for accessing NYU facilities, academic activities, and events is the Daily Screener “Green Pass”, which appears for all those who are in compliance with NYU’s vaccination requirements.
No one is permitted to designate a University-sponsored activity or setting, on or off-campus, as limited to fully-vaccinated individuals without receiving written approval from NYU’s Covid-19 Prevention & Response Team (CPRT); only the CPRT can designate an event as being limited to fully-vaccinated members of the NYU community rather than members of the community who are compliant with University vaccination rules. If you think there is an essential justification for a vaccinated-only designation, complete the exception request form.
Building Access for Emeriti Faculty
While visitors, external guests and speakers are not permitted on campus until further notice, exceptions to NYU’s Visitor Policy can be made for emeriti faculty members but require advance approval from the dean and NYU, approved names must be added to the building access list, and they must follow NYU's Covid protocols including use of the Daily Screener.
To enter campus buildings, all members of the NYU community—including emeriti faculty—must be fully vaccinated and upload proof of vaccination. Those who are not in compliance with NYU’s vaccination requirements will not have access to NYU buildings.
Retired faculty cannot request building access at this time. Read more about the policy for building access.
If you are having trouble or if you are unable to successfully complete a requirement, contact the NYU Extended Community Support Team.
The Stern buildings (KMC, Shimkin and Tisch) will be open from 7:30am - 10:00pm seven days a week.
Classrooms are at 100% in-person capacity. Nine foot distancing will still be required at the front of classrooms between the presenter and the first 1st row. There have been inquiries regarding overwarm classrooms. The air delivered by the air handling systems is a mix of fresh (outdoor) air and recirculated (interior building) air. In line with public health guidance, we have increased the proportion of fresh (outdoor) air that’s delivered. That will sometimes have the effect of making a room warmer or colder than we’re normally accustomed to, but the air handling system is working.
If you have a concern over room temperature, contact the Facilities and Construction Management’s (FCM) Client Services Center (CSC) at email@example.com or 212-998-1001.
Ongoing cleaning and disinfecting services will be provided centrally in line with NYU’s protocols, which are developed in accordance with ongoing and evolving guidance from New York State and from the CDC. Hand sanitizer will be managed and made available centrally vs by departments. For employees who wish to clean and disinfect their workspaces, disinfectant spray, wipes and other cleaning supplies can be ordered by individual departments via iBuy.
For more information, visit NYU’s Building Cleaning and Disinfection page.
Covid-19 Booster Shot Requirement
All eligible members of the NYU community are required to receive a COVID-19 booster by January 18, 2022 and to upload proof. A failure to comply with the booster requirement may result in consequences.
If you received the final dose of your primary series vaccination of any WHO-listed or FDA-authorized vaccine before August 21, 2021, you are eligible to receive a booster. If you received the J&J vaccine before November 21, 2021, you are eligible to receive a booster.
If you recently had Covid-19, you should get your booster shot as soon as you have met the criteria for ending isolation. There is no medical contraindication to receiving your booster shot as soon as you have cleared isolation.
Employees not yet eligible to receive the booster are expected to comply within seven days of becoming eligible.
Individuals who previously received exemptions from NYU’s vaccination requirement continue to be exempted from the booster requirement. Read more about the vaccine requirement.
Covid Case Communication Protocol
Should a student or employee test positive for Covid, NYU’s Covid Prevention and Response Team has strict protocols in place, including communication, to protect the privacy of that individual as well as to keep the rest of the NYU community safe and informed of possible exposure. If someone was deemed to be in close contact with a confirmed case, the CPRT (not the faculty) would notify the involved individuals and enact protocols that include isolation, symptoms monitoring and testing. Information about a Covid case will come only and directly from the CPRT on a need-to-know basis. See more information here.
Covid Testing and NYU’s Main Testing Location
NYU’s COVID-19 testing program will consist of three types of testing to monitor COVID-19 infections within the NYU community and help prevent the spread of COVID-19: required ongoing testing, indicated testing, and discretionary testing. Read more about Covid testing.
No one should return to campus if:
- They have symptoms of COVID-19, even mild symptoms, until they receive a negative PCR test, are fever free for at least 24 hours, and their symptoms are improving.
- They test positive for COVID-19 until they meet criteria for ending isolation.
The NYU BioReference PCR testing site is at the Jeffrey S. Gould Welcome Center at 50 West 4th St. (just east of Bobst Library). The reservation system and the hours are the same.
To find a list of Binx kit pick-up and drop-off sites for employees and non-resident students, or if you want more details, take a look at the updated locations and hours.
Covid Testing and Consequences For Those Who Are Not Fully Vaccinated/Not in Compliance with the Booster Requirement
NYU employees not fully in compliance with the University’s booster requirement must obtain a negative COVID-19 PCR test result within the seven days before coming to campus through the University's ongoing testing program. If more than seven days pass since their most recent test result, noncompliant employees will not be able to use the Daily Screener and will not be permitted to enter any NYU building. If you are expecting to return to campus, and have not uploaded your booster information, please arrange to obtain an on-campus test within seven days of your return to campus.
Beginning Friday, January 21, 2022, any NYU employee who is out of compliance with the University’s booster requirement AND who has not complied with the ongoing testing requirements (see above) will lose access to the Daily Screener and to NYU buildings.
Noncompliant employees who do comply with the ongoing testing requirements will obtain a yellow “PASS” on the Daily Screener. That screen will permit employees to enter ONLY the building(s) where they work.
Employees who are scheduled to work on campus but who cannot access their building due to noncompliance with both the booster and testing requirements may NOT work remotely as an alternative to work on campus. Such employees must use paid time off (not sick time) for the day(s) they do not work.
For the safety of other community members, employees who have not complied with the University’s booster requirement may not eat inside any of the University’s buildings (except their personal residence if they live on campus).
The University is considering other disciplinary actions for those employees who remain out of compliance with the booster requirement.
Six foot distancing is no longer required for students, faculty and administrators who are fully vaccinated or who have received an approved exemption and are part of NYU's testing protocol. Unvaccinated visitors must maintain a six foot distance even with proof of a negative PCR test.
Events and Gatherings (on or off-campus)
Please refer to NYU’s guidelines for events, meetings, and gatherings. All University-sponsored events, meetings, and gatherings — on or off campus — must comply with all NYU COVID-19 policies, requirements, and procedures including, but not limited, to:
- Masking policy
- Eating and drinking guidance
- Visitor, Vendor, and Affiliate Access Request procedures
- Vaccination requirement
- If your event includes visitors, vendors, and affiliates who may be unfamiliar with NYU’s vaccination requirement, please plan ahead to ensure all attendees are in compliance with NYU’s vaccination requirement in time for your event regardless of whether it’s on or off campus.
- Use of the Daily Screener
- Travel Policy
Eating and Drinking at Events and Gatherings
Eating and drinking is permitted at events, meetings, and gatherings where attendance is optional. This includes student club meetings, events, and other gatherings where in-person participation is not required, and discretionary spaces, such as lounges and common areas.
Eating or drinking is not permitted in any setting where attendance is required, such as in-person classes or mandatory meetings.
If your event is off-campus, you must comply both with venue specific guidance and NYU specific requirements. If there is a difference, you must comply with the stricter requirements.
NYU event hosts/organizers are not permitted to ask participants about their vaccination status, but should notify participants that NYU requires proof of vaccination (including booster) at all University-organized events. Participants in University-sponsored events that are held in off-campus venues that require proof of vaccination for entry should provide that proof directly to the venue – not to the NYU event organizer.
Eating and drinking is permitted in settings and events where in-person attendance is optional. This includes student club meetings, events, and other gatherings where in-person participation is not required, and discretionary spaces, such as lounges and common areas. We have also set aside two types of eating areas:
Designated eating area: Kassin Center (L101) -- In this designated eating area, there is limited seating and a 15-minute time limit. NYU has created maps highlighting additional indoor and outdoor locations close by. These areas are for those who might be more comfortable eating in a more restricted environment. Other activities are not permitted in these spaces. Furniture cannot be rearranged and chairs must remain 6 ft (2 m) apart and facing the same direction.
Standard eating areas: UC-100 and Sosnoff Lounge -- There is no time limit and all available seating can be used (e.g., full capacity) in these two standard eating areas.
When classrooms are used as an instructional space, eating and drinking is not permitted. Classrooms (with the exception of Paulson Auditorium) are now available for booking for optional gatherings with food and beverage, so long as you plan for a 15-minute buffer at the start and end of the room reservation and request a trash bin as part of the room set-up in EMS.
Other Student Spaces
In addition to the Designated Eating Areas, students are now permitted to eat in the following locations (no time or activity limitations), so long as group meetings that take place in the following spaces are (1) optional or (2) have a Zoom component:
- Sosnoff Lounge
- Tisch 3rd Floor
- Shimkin Reading Rooms
- Graduate Meeting Rooms
- Leadership Lounges
- KMC and Tisch Lobby Lounge Areas
- 3rd and 4th Floors KMC Rotunda Lounge Areas
- 3rd Floor KMC Trumpet Lounge
- Graduate Starbucks Lounge, KMC 4-70
When a mandatory event is held in a conference room, food is not permitted. Staff with an open workspace may reserve a conference room via EMS as a designated eating area, if needed.
Note: Abbe-Bogen will be set aside primarily for faculty-led seminars, limited to 1 - 2 per department and 1 per center.
Flexibility for Students Absent Due to Illness
Staying at home while sick enhances everyone’s safety. We appeal to faculty to show additional flexibility for the time being regarding illness-related student absences. Specifically:
- Take students’ self-report of feeling ill at face value unless there is reason to proceed otherwise.
- Forego requiring a doctor’s note — unless directed to come in by the Student Health Center, we don’t want students who are feeling sick entering University buildings simply to get a note. Only in those cases when a student’s absence seems unduly long or recurring should faculty request medical notes.
- Don’t penalize students for being absent due to illness — make it as easy as possible for students to keep up with the class and any assignments. The Provost’s Office has a number of recommended approaches you can employ with students who are temporarily remote. The simplest may be recording your lectures or turning on your zoom camera.
Read more from NYU about making it easier for students to be absent due to illness.
As of March 30, 2022, the University is suspending its mask-wearing mandate in “discretionary” or “optional” locations across campus. The mask mandate will remain in effect in “obligatory” spaces (classrooms and workplaces).
Generally speaking, mask wearing will continue to be required where physical attendance is required. Examples include:
- Classrooms or other instructional spaces
- Meetings, huddles, or events in which in-person participation is obligatory
- All library facilities
- University Transportation, such as NYU shuttle buses and Safe Ride
- Healthcare settings, including the Student Health Center
In workspaces, mask wearing depends on the context. If individuals are passing through the space to get to another space (e.g., passing a campus safety desk or other open workspace) or completing a quick transaction (e.g., making a purchase, dropping off a package), masking is optional for those brief interactions. If there is prolonged contact (e.g., employees are required to work an event that is optional for students), then masking is likely required.
“Discretionary” or “optional” spaces — where mask-wearing will no longer be required — are settings where attendance is not required or there’s another option for attendance (eg, attending by Zoom). These are the same settings in which indoor eating is permitted. Examples could include:
- Residence hall lounges
- Kimmel lounges and common areas
- Meetings or events where no one’s presence is mandatory (so, for instance, if there were a student meeting that a University employee had to attend, it would not be considered “discretionary” and masks must be worn)
- Building lobbies and hallways
Please Note: Any member of the community who wishes to continue wearing a mask in any setting is fully free to do so, and their decision to do so is supported by the University. No assumptions should be made about anyone who continues to wear a mask, nor should anyone who continues to wear a mask be pressured to take their mask off in any setting.
It is strongly recommended that all members of the NYU community have an acceptable mask available whenever you are on-campus or participating in off-campus University-sponsored activities so that you can comply should you be requested to put on a mask. If you comply when asked, you won’t be subject to disciplinary action. Non-compliance with mask-wearing rules in settings where it remains mandatory should continue to be addressed as it has previously.
Everyone should consider double-masking or a higher-grade mask, such as a KN95 or KF94. Acceptable masks for the spring semester include:
- Disposable masks (surgical or medical procedure masks)
- KN95 masks
- KF94 masks
- N95 masks
Using a cloth mask over a disposable mask improves the fit and adds layers. Masks that are not acceptable:
- Masks with one-way valves or vents.
- Bandanas, scarves, and face covering made with other repurposed clothing items.
- Cloth masks, unless being used as a second layer over a disposable mask.
Read NYU’s full policy and guidance on mask-wearing.
Meetings & Conference Rooms
In-person meetings among colleagues with masks in offices are permitted. Masks are always required during obligatory meetings, even if all parties agree not to wear them.
Conference rooms may be reserved in advance during lunch time by individual staff who do not have a private office.
Technology upgrades for conference rooms to accommodate remote attendees if they do not do so already are being managed centrally, so please consult with Stern IT before ordering equipment.
Reserving Conference Rooms
In order to optimize space use, all conference rooms, including those traditionally managed by academic departments, will continue to be centrally managed by the Special Events team and are available by request via EMS.
If you book a conference room, please be sure to double-check your access to the space in advance (e.g., card swipe or keys). Contact the Department Administrators where the conference room is situated or Neil Rader and Autherine Allison for questions.
Some staff may need additional equipment (ex. Camera for a desktop or Zoom capability for a conference room). Most of these purchases will be managed centrally, so please consult with Stern IT before ordering equipment.
To ensure that all equipment used for Zoom or video conferencing communications adhere to University guidelines, Stern IT will be providing recommendations on a requested basis. Please contact firstname.lastname@example.org to arrange for a consultation.
In many cases, mail delivery has resumed but mail for some departments may still be held by NYU Mail Services. If you are unsure of the status, or need to restart mail delivery, please contact NYU Mail Services directly.
For safety reasons, the default for all office suite badge readers will be “locked.” To inquire about updating badge reader access, please contact Steve Freitag in the Stern Facilities office.
Office supplies may be ordered as needed using the standard protocol. However, please take care to limit ordering based on expected staffing levels / time in the office.
All water fountains and water systems in Stern buildings (KMC, Shimkin and Tisch) are ready for use.
Reporting a Covid Case
You should complete the COVID-19 Reporting Form if you test positive, develop symptoms of COVID-19 (even mild symptoms), or were notified that you were in close contact with someone who tested positive. After completing the Reporting Form, the NYU COVID-19 Prevention & Response Team will provide you with guidance.
All classes are expected to be in person. Nonetheless, we need to plan for potential unavoidable faculty absences. If a faculty member is sick or tests positive, they should not go to class. You must contact the department chair and program vice dean regarding next steps and should not move the class online independently.
A faculty member with a medical condition may contact the Office of Equal Opportunity (OEO) to request accommodations as part of the process of returning to in-person duties. To contact the OEO, call 212-998-2370 or email email@example.com.
Returning to In-Person Duties and Seeking Accommodations
All employees (including faculty and non-faculty employees) with medical conditions may contact the Office of Equal Opportunity (OEO) to request accommodations as part of the process of returning to in-person duties. To contact the OEO, call 212-998-2370 or email firstname.lastname@example.org.
Student Meetings and Office Hours
Office hours and meetings between administrators and students may be held via Zoom or in-person. If in-person:
- Masks are always required in obligatory spaces (even if all parties agree not to wear them)
- Only 1-2 students per office or, up to the capacity of the conference room
- Arrangements for remote office hours will also be available upon request
Unused Binx (Saliva) Tests
Drop off any unopened and unused Binx test kits at the following locations:
- 6 MetroTech Center, Brooklyn, open Monday-Friday, 9 a.m.–4 p.m.
- Kimmel Center for University Life (60 Washington Square South, 1st Floor), open Monday–Friday, 9 a.m.–6 p.m.
- 15 East 84th St., Manhattan, open Monday-Friday, 9 a.m.–5 p.m.
- 1 East 78th St., Manhattan, open Monday-Friday, 9 a.m.–3:15 p.m.
- 345 East 24th St., Manhattan, open Monday-Thursday, 8 a.m.-6:30 p.m. and Friday, 8 a.m.–5 p.m.
Vaccinations Required by NYU
All NYU employees–faculty (including adjuncts), administrators, and staff–are required to be fully vaccinated with an FDA-approved or WHO-listed Covid-19 vaccine. The University provides four hours off to be vaccinated. An exemption process is in place for those with underlying medical conditions or religious beliefs.
All students, faculty, and employees who are eligible under state guidelines can schedule a Covid-19 vaccination or booster shot on-campus. You are not required to get your vaccine at NYU. Read more about vaccines on campus.
Beginning August 16, NYU will prohibit access to NYU buildings for employees who haven’t complied with NYU’s requirement to upload proof of vaccination or obtained an approved exemption.
On September 9, 2021, President Biden signed an executive order that requires all employees of federal contractors—which includes NYU—to be fully vaccinated by January 4, 2022. To ensure compliance with that requirement, NYU requires all employees, including full-time faculty, to have uploaded their proof of vaccination or submitted a request for an exemption as soon as possible, but no later than December 15, 2021. Failure to comply with the vaccination requirement will result in being prohibited from being on campus and being placed on unpaid leave as of January 4, 2022. Read more.
Non-compliant employees are urged to be in touch with their school or unit human resources officer (HRO) for any additional details or with any questions.
NYU will require that all members of the NYU community (excluding those with approved exemptions) who are eligible must receive a Covid-19 booster vaccination by January 18, 2022 and upload proof of the vaccination.
Visitors Policy for Faculty Recruits
The University considers visits from final candidates for faculty positions essential to its core academic mission and, as such, permits such visits. The same consideration applies to visits from faculty from other institutions who, though not finalists in current searches, are compelling prospects for future searches.
Before confirming visits from final candidates, and before arranging travel for them, please: Inform the Stern Faculty Affairs office of the request, submit a visitor access request form and plan to hold any faculty recruitment meals outdoors, at venues that offer outside seating. Read more information about the visitors policy for faculty recruits.