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Stern Returns Guidebook—Spring 2021


EMBA NY Students

April 8, 2021:

We’re happy to inform you that there are new NYU rules in effect for students who are domestic travelers. Effective immediately, there is no mandatory quarantine for domestic travelers entering NY state and NYU is aligned with this position. Please read this carefully as it may impact out of state travelers who want to come to class in-person for future weekends.

I live in a non-contiguous state. Can I come to campus without quarantining?
YES! Previously, only students from NY state and states contiguous to NY did not have to quarantine. NYU has now aligned its policy with NY state’s and is lifting quarantine restrictions for all domestic travelers (international travelers still need to quarantine). This means if you live outside of NY state you may come to campus without requiring quarantine.

Do I still have to get tested?
YES. Regardless of your vaccination status, all students have to get tested for COVID-19 to get cleared to come to campus. You have to test no earlier than 14 days prior to coming to campus, and must continue ongoing testing every 14 days to remain active to attend in-person. Please note only NYU issued PCR tests are accepted.

  • Request a kit! If this news impacts your decision to come to class please request a kit here: https://nyustern.az1.qualtrics.com/jfe/form/SV_798wWmGRXnwYsgB. This survey link is on SternLife Active EMBA surveys. Bookmark this link.
  • Deadline: The survey closes class day Fridays at 12:30pm. We mail out kits on class day Fridays.
  • When do I test? We recommend testing on an off-cycle week (non-class day weeks) so that you have enough time to confirm your negative results and receive clearance (e.g. test on 4/12 to attend on 4/23). Remember to activate your Binx kit before you submit your sample!

What else do I have to do?
If you are a domestic traveler from a non-contiguous state, you have to do the additional step of filling out a self-report form. You will receive an email noting that quarantine is not mandated but instead strongly recommended. You will also have to complete the NYU Daily Screener the day you arrive on campus (download the app).

How do I know if I’m cleared for building access?
If you completed your COVID-19 testing through NYU, you’ll be able to view your testing and building access status on the NYU Daily Screener. Enter your NetID and password, and you’ll be able to view your status at any time. This is useful to check on your status and resolve any issues before arriving on campus.

Exercise Caution and Common Sense
While we are excited by this news and hope that it will enable more of you to attend classes in-person, we encourage you all to exercise caution and common sense and follow all CDC, NY state, and NYU guidelines for the health and safety of our community. From a public health perspective, while NY state changed its quarantine guidelines, travel (both domestic and international) is still considered a high risk activity. The CDC strongly cautions against non-essential travel of any kind and strongly recommends quarantine following domestic travel.

GENERAL REMINDERS FOR EMBA STUDENTS

Do I have to test if I’m fully vaccinated?
Congrats on being fully vaccinated! But, YES, fully vaccinated students still have to get tested to maintain campus access. There is still limited information about how vaccination reduces transmission and NYU is maintaining this requirement for vaccinated individuals for the time being.

Testing: Continue your ongoing testing every 14 days (even if you have received the vaccine). You can do your test one of two ways via NYU:

  • Binx saliva kit (see general instructions here and video how to open/ship boxes here)
  • Get tested on campus. You do not need to upload results. They are connected to your NYU account and ID card status.

Timing: Moving forward, we suggest getting tested the Monday or Tuesday of the non-class week. This will ensure you have enough time to get tested and have your results before class. If you do your test too close to a class weekend, there might not be enough time to get your results or resolve any issues. Recommended dates for testing are marked on your Google class calendar. You will receive automated reminders from NYU that will tell you when to do your test as well based on your last test date.

Binx Kit Distribution: We distribute Binx kits on Friday class days. Please read below about requesting a Binx kit if you miss distribution.

  • Only here on Saturday? Come to our office on Saturday, suite 4-100 to pick up a kit.
  • Miss a weekend? Request a kit here by 12:30pm EST on Friday class days and we will mail you a kit. You will get a confirmation email that we got your address. The deadline to submit a kit request is always at 12:30pm on class day Fridays. Test reminders with a survey link are on your Google class calendar. If you do not submit a request by deadline, we can no longer send you a kit. Please do not miss this deadline.
  • Didn’t get a kit? If you submitted a request before the deadline, please email Lauren and Phillip to confirm a kit was sent. Here are ways to test if you miss the deadline:
  • Binx Kit Not Working? Contact Binx customer support here +1-844-692-4691 or support@mybinxhealth.com, or the support chat button on the bottom right here.

Is Your ID Not Working? If your ID card is disabled, there is a reason for it. Email studentlink@nyu.edu if you need more information about your account. We are no longer able to get involved in expediting or checking your entry status. ID access is directly tied to your COVID test results and your card will be turned off if you test positive or if your testing is not up to date. Please make sure to check the ID card status when you start the Daily Screener (see attached screenshot). If you see your card is disabled and you don't know why, please email studentlink@nyu.edu.

Daily Screener: Do the screener before arriving at NYU. If you attempt to enter an NYU building before doing the screener, your ID card will be disabled and you will not be able to enter until that is resolved, which could take several days. You may receive a pass on the daily screener even if your ID card is disabled for a different reason. Both your ID card AND your daily screener must be enabled for building access.

  • App not working on your phone? The daily screener is also on the web version here.

Classroom Rules: Please remember to submit your seat assignment in our seating worksheet and reminder that no coffee or food are allowed in the classrooms.

First timer? If you’re coming to campus for the first time and want to make sure you are following all the appropriate steps, please email me directly.

What if you test positive? What’s NYU’s notification process?
Students who test positive will be contacted directly by the NYU COVID Prevention and Response Team (CPRT) with directions on next steps. If you test positive or feel sick with COVID symptoms, please self-report ASAP. Due to FERPA and HIPAA regulations, the EMBA team does not send out cohort-wide announcements if there are any positive cases in the EMBA community. The CPRT will contact an individual if they test positive, will conduct an investigation for potential close contacts, and will directly notify any individuals who need to quarantine. Classroom transmission has been proven to be rare given that density and seating arrangements were intentionally designed to facilitate adequate physical distancing.


EMBA DC Students

March 15, 2021:

Please read this if you wish to attend classes in-person. Remote students do not have to read this. Previously our team has emailed you on a monthly basis with constant COVID-19 testing reminders. Now that we are into our second semester of COVID-19 testing, NYU has established clear and firm policies and protocols and we feel that there is a rhythm to this process.

Moving forward, we are not going to email you the same thing every month. We know you get a lot of emails and we do not want to be redundant. So! Please save this email and refer back to when you need it. We trust that you can keep this and refer back to it. We will email you if/when any of these standing policies change.

If you follow the process below, you will be able to access campus for DC class weekends. The NYU COVID-19 Prevention and Response system is designed to keep the community safe and the multi-layered system we have in place has been proven to be effective in keeping case numbers low.

Here are important details to maintain campus access:

  1. Testing: Continue your ongoing testing every month (even if you have received the vaccine). You can only do your COVID-19 testing via NYU:
    • Binx saliva kit: see general instructions here and video how to open/ship boxes here)
  2. Timing: The timing of your test depends on where you are coming from. We have created a chart in Stern Life listing upcoming testing deadlines based on location:
    • DMV area students: We suggest getting tested two Fridays prior to a class weekend (14 days prior). This will ensure you have enough time to get tested and have your results before class. If you do your test too close to a class weekend, there might not be enough time to get your results or resolve any issues. Recommended dates for testing are marked on Stern Life and on your Google class calendar. You will receive reminders from our team regarding testing before each class weekend.
    • Non-DMV area students: If you live in a state that is not DC, Maryland, or Virginia or travel outside of the DMV within 14 days of the March class weekend - You must collect your sample EXACTLY ON the Monday of a class weekend. This will ensure your sample is received within the 72 hour window required to enter DC, and provide time for the team to receive your results and clear you for entrance into an NYU facility. If you obtained a test from a provider other than Binx, you will be required to upload your Binx results with an individualized URL from the NYU DC Operations team.
  3. Binx Kit Distribution: We typically distribute Binx kits on class weekends. Please read below about requesting a Binx kit if you miss distribution.
    • Miss a weekend? Request a kit by 2:00 pm ET on the dates listed on Stern Life or your Google class calendar and we will mail you a kit. Test reminders with a link to request a Binx kit are on your Google class calendar. If you do not submit a request by deadline, we can no longer send you a kit. Please do not miss this deadline.
    • Didn’t get a kit? If you submitted a request before the deadline, please email Colleen to confirm a kit was sent. If you miss the deadline to request a kit you will have to stay remote and request another kit at the next deadline and return only until you get a test and are cleared.
      • Please do not request a kit if you have no intention of joining your EMBA courses in-person.
      • Please do not hoard testing kits.
    • Binx Kit Instructions: You have to activate your Binx Kit and mail the sample out the same day. All of the instructions can be found here.
    • Shipping Labels: Please note these are not included in your Binx kit, and are sent separately via the EMBA team. You must ensure you print both the UPS shipping label AND the Biological Substance label, and adhere both to the outside of your Binx box. Drop-off your resealed and labeled box at any UPS Store, any UPS dropbox, or you may request a UPS pick-up.
    • Binx Kit Not Working? Contact Binx customer support here +1-844-692-4691 or support@mybinxhealth.com, or the support chat button on the bottom right here.
  4. For DMV /non-contiguous state travelers: If you are receiving hotel accommodations, the expectation is that you are attending class in-person and following these travel policies. Failure to comply with these rules and NYU rules may lead to disciplinary measures. Please note students who join on site from beyond the DMV area (or who have travelled outside of the DMV within 14 days of the EMBA class weekend) may be required to submit an additional saliva test on the Sunday of each class weekend in order to adhere to DC protocol.
  5. Daily Screener: Do the Safe NYU screener before arriving on campus. If you attempt to enter an NYU DC building before doing the screener, your ID card will be disabled and you will not be able to enter until that is resolved, which could take several days. You may receive a pass on the daily screener even if your ID card is disabled for a different reason. Both your ID card AND your daily screener must be enabled for building access.
  6. Cleared for Class: You must present a negative test in order to enter the NYU DC buildings. You may be required to upload your results depending on the testing provider.
  7. Classroom Rules: Please remember to submit your seat assignment in the seating chart for your cohort: DC21 seating chart; DC22 seating chart. Masks must be worn at all times unless eating or taking a sip of water. If you see a student who is not in compliance, you may report this to the EMBA administration or anonymously by emailing covidcompliance@nyu.edu.
  8. First timer? If you’re coming to campus for the first time and want to make sure you are following all the appropriate steps, please email Colleen directly.
  9. What if you test positive? What’s NYU’s notification process?
    If you receive a positive test result, DO NOT proceed to NYU facilities. Instead, you should take the following actions:
    • Immediately isolate yourself from others, preferably in your own living space or bedroom. Do not come to campus; stay home, or return home immediately.
    • The NYU COVID-19 Prevention & Response Team will reach out to you to discuss appropriate protocols; you must follow all instructions closely.
    • Anyone requiring medical care should contact a medical provider.
    • Anyone experiencing a medical emergency should call 911 immediately to access Emergency Medical Services (EMS).
    • Students who test positive will be contacted directly by the NYU COVID Prevention and Response Team (CPRT) with directions on next steps. If you test positive or feel sick with COVID symptoms, please self-report ASAP.

NYU DC Operations team will send out notifications if there are reported positive cases on campus. Due to FERPA and HIPAA regulations, specific details surrounding individuals are not shared. The CPRT will contact an individual if they test positive, will conduct an investigation for potential close contacts, and will directly notify any individuals who need to quarantine. Classroom transmission has been proven to be rare given that density and seating arrangements were intentionally designed to facilitate adequate physical distancing.

Please note, we will flag any updates or changes to the procedures according, including any upcoming class weekends that take place in NYC. Also, as vaccine rollout continues and should policies and circumstances shift, we will update the community accordingly.