Affiliate, Vendor and Visitor Policy
Affiliates, vendors, and visitors are—with rare exceptions—not permitted to participate in events, meetings, and gatherings until further notice. Only affiliates, vendors, and visitors whose in-person presence is essential to the University’s academic mission and core operations will be granted access to NYU buildings. All affiliates, vendors, and visitors MUST be sponsored by an NYU employee.
All members of the NYU community—including affiliates, vendors, and visitors—must be fully vaccinated, and upload proof of vaccination, in order to enter NYU buildings. Beginning August 30, 2021, affiliates, vendors, and visitors who are not in compliance with NYU’s vaccination requirements will not have access to NYU buildings.
Read more about the affiliate, vendor and visitor policy including information on uploading full proof of vaccination.
Building Access and the Daily Screener
As of June 7, 2021 students, faculty, and employees who are fully vaccinated, have uploaded proof, and had it validated are no longer required to test to pass the Daily Screener and get access to NYU buildings. Everyone may show the Daily Screener “Pass” on a smartphone, tablet or laptop or bring a hard copy print out. For those without a printer, visit the kiosk at 726 Broadway to login to email, complete the Daily Screener and print out the pass.
Only people with a daily screener green or yellow pass are permitted on-campus or to participate in University-sponsored activities off-campus.
Green Pass - Regular Access
Employees who are compliant with NYU’s vaccination policy (and testing for those employees who are not fully vaccinated and are required to participate in NYU’s ongoing testing) will receive a green pass on the daily screener and will be granted their regular campus access.
Yellow Pass - Limited Access
Non-compliant employees who are compliant with testing requirements will be granted limited access only in those locations that are essential to performing their job duties — nowhere else.
Can’t access the daily screener - No Access
Employees who are under COVID-19 Prevention & Response Team protocols and/or not up-to-date with testing (for those who are not fully vaccinated) are not permitted on-campus or to participate in University-sponsored activities. These individuals will not be able to obtain a green or yellow pass from the daily screener.
Use NYU Vax Pass, accessible on the NYU Mobile app along with the Daily Screener, for the small number of situations, including for NYU sports and recreation facilities, in which access must be limited to the fully-vaccinated due to the public health risks involved.
For those faculty who have not complied and provided proof of vaccination, beginning on Monday, August 16, they will no longer be able to obtain a green “PASS” screen, and they will not be able to enter any NYU facilities, including classroom buildings. Green “PASS” screens will also be required for virtually all NYU events and gatherings, and so those who have not complied with NYU’s vaccination requirements will be prohibited from attending those events. Read for more detail.
NYU Vax Pass
Use NYU Vax Pass for the small number of situations, including for NYU sports and recreation facilities, in which access must be limited to the fully-vaccinated due to the public health risks involved. When you log in, the Vax Pass will automatically recognize if you are fully vaccinated, and if you are, it will furnish you with the proper violet Vax Pass screen that you can display for entry to NYU events or facilities limited to the fully-vaccinated.
The day-to-day key for accessing NYU facilities, academic activities, and events is the Daily Screener “Green Pass”, which appears for all those who are in compliance with NYU’s vaccination requirements.
No one is permitted to designate a University-sponsored activity or setting, on or off-campus, as limited to fully-vaccinated individuals without receiving written approval from NYU’s COVID-19 Prevention & Response Team (CPRT); only the CPRT can designate an event as being limited to fully-vaccinated members of the NYU community rather than members of the community who are compliant with University vaccination rules. If you think there is an essential justification for a vaccinated-only designation, complete the exception request form.
The Stern buildings (KMC, Shimkin and Tisch) will be open from 7:30am - 10:00pm seven days a week.
Classrooms return to 100% in-person capacity in the fall. Nine foot distancing will still be required at the front of classrooms between the presenter and the first 1st row.
There have been inquiries regarding overwarm classrooms. The air delivered by the air handling systems is a mix of fresh (outdoor) air and recirculated (interior building) air. In line with public health guidance, we have increased the proportion of fresh (outdoor) air that’s delivered. That will sometimes have the effect of making a room warmer or colder than we’re normally accustomed to, but the air handling system is working.
If you have a concern over room temperature, contact the Facilities and Construction Management’s (FCM) Client Services Center (CSC) at email@example.com or 212-998-1001.
Ongoing cleaning and disinfecting services will be provided centrally in line with NYU’s protocols, which are developed in accordance with ongoing and evolving guidance from New York State and from the CDC. Hand sanitizer will be managed and made available centrally vs by departments. For employees who wish to clean and disinfect their workspaces, disinfectant spray, wipes and other cleaning supplies can be ordered by individual departments via iBuy.
For more information, visit NYU’s Building Cleaning and Disinfection page.
Covid Case Communication Protocol
Should a student or employee test positive for Covid, NYU’s Covid Prevention and Response Team has strict protocols in place, including communication, to protect the privacy of that individual as well as to keep the rest of the NYU community safe and informed of possible exposure. If someone was deemed to be in close contact with a confirmed case, the CPRT (not the faculty) would notify the involved individuals and enact protocols that include isolation, symptoms monitoring, testing and contact tracing. Information about a Covid case will come only and directly from the CPRT on a need-to-know basis. See more information here.
Covid Testing and NYU’s Main Testing Location
As of June 21, 2021, NYU’s BioReference testing center is located on the first floor of 18 Cooper Square. In addition to the BioReference testing center at 18 Cooper Square, there will continue to be pick-up and drop-off locations for Binx tests (saliva tests) in both Brooklyn and Manhattan.
In addition, NYU will start the semester with random testing of asymptomatic fully vaccinated students, faculty and employees. Those who receive notice to be tested are required to participate.
Six foot distancing is no longer required for students, faculty and administrators who are fully vaccinated or who have received an approved exemption and are part of NYU's testing protocol. Unvaccinated visitors must maintain a six foot distance even with proof of a negative PCR test.
Events and Gatherings
Beginning June 23, 2021, NYU is loosening restrictions on University-sponsored events and gatherings occurring on or off campus with the following guidance:
Capacity limits for Events and Gatherings (On or Off Campus)
- Gatherings for mandatory academic programs with up to 250 students (indoors) or up to 500 students (outdoors) will be allowed at Stern in the fall, but require pre-approval from the Space Use Committee to ensure space availability. Only critical school-wide events will be approved by the committee for the fall. All other events should be held remotely (preferred) or off-campus. Before entering into any contractual agreements with external venues, please be aware that NYU’s updated guidelines re: gathering size, food service, vaccination / screenings, etc., will apply.
- Indoor events or meetings with more than 250 individuals or outdoor gatherings with more than 500 individuals must receive explicit approval from the COVID-19 Prevention & Response Team. Please complete this form at the beginning of your event/gathering planning process and at least 1 month in advance. Note: approval from the CPRT is NOT a confirmation of space availability. Please contact the Stern Special Events Team for more information.
NYU recommends that no indoor event — whether above or below the numbers of participants indicated above — exceed 2 hours in duration.
Eating and Drinking at Events and Gatherings
Eating and drinking will be permitted at outdoor events only. Seated dining is preferred. Mingling without masks should be avoided. Food offerings with shared contact (e.g., passed hors d'oeuvres or open platters) should be avoided. Emergency exceptions may be granted for outdoor events to move indoors (space permitting) due to inclement weather. Contact the Covid Prevention and Response Team and Neil Rader for approvals and, the Stern Special Events Team for guidance re: additional safety measures (e.g., daily screener check, indoor capacity restrictions, time limits) no less than five (5) days prior to the event.
Contact Tracing List for Events and Gatherings
Anyone hosting an event or gathering must maintain an attendee/participant list for purposes of contact tracing should someone attending the event test positive for COVID-19. This list must include first name, last name, best contact phone number, and NetID or external email address for all participants.
The University’s contact tracing efforts will ease slightly from seat-level to room-level tracing in the fall. To the extent possible, please minimize the switching of rooms and mixing of groups to help with contact tracing efforts and to reduce risk for each individual student.
Before entering into any contractual agreements with external venues, please be aware that NYU’s updated guidelines re: capacity limits, vaccinations / testing / screeners for attendees, masks, food service, etc., will apply. Watch the site for updates.
Events including affiliates, vendors and/or visitors
Affiliates, vendors, and visitors are—with rare exceptions—not permitted to participate in events, meetings, and gatherings until further notice. Event organizers seeking to host an event, meeting, or gathering that includes affiliates, vendors, and/or visitors must use the events requirements exception process. If approved to attend, affiliates, vendors, and visitors must comply with the University’s vaccination and testing requirements and follow the University’s standard campus access protocols. This policy will be revisited in mid-September.
NYU event hosts/organizers are not permitted to ask participants about their vaccination status. Students or employees participating in University-sponsored events that are held in off-campus venues that require proof of vaccination for entry should provide that proof directly to the venue – not to the NYU event organizer.
Food Service and Eating
When possible, you should try to eat outdoors.
Food may not be eaten in common areas, including conference rooms during meetings, classrooms and lounges, until further notice. Food may be eaten in private, single-occupancy rooms with the door closed. You can also choose to use a designated eating area.
Designated Eating Areas (Students Only)
During inclement weather, the following designated eating areas at Stern may be used for a limited duration (15 minutes or less) with physically distanced seating:
- Sosnoff Lounge (ground floor of KMC/Shimkin)
- UC-100 after its renovation is complete (aiming for late October)
- Tisch 411-413 starting Sept 2 from 8am-8pm, seven days a week
- KMC 5-50 starting October 18 from 8am-8pm, seven days a week
- Kassin Center (L101) starting Sept 7 from 11:30am-1:45pm, Monday - Friday
As previously communicated, food service in Sosnoff Cafe is currently closed and will reopen in the spring. Read more about NYU's guidelines for Designated Eating Areas. NYU has created these maps highlighting indoor and outdoor locations closeby that are appropriate spots for eating.
Masks remain mandatory for every person in Stern buildings (KMC, Shimkin, Tisch) in all common areas, including classrooms, conference rooms and offices with more than one person.
In the event of someone failing to abide by the mask rules, the individual should be asked to leave the setting, and a report be made to a school’s dean of students, to the Office of Student Conduct, or to a supervisor or manager, as appropriate.
As recently communicated, Stern will be closing its Copy Center and transitioning to working with NYU Reprographics. Please address any questions about copy services to NYU Reprographics.
In many cases, mail delivery has resumed but mail for some departments may still be held by NYU Mail Services. If you are unsure of the status, or need to restart mail delivery, please contact NYU Mail Services directly.
For safety reasons, the default for all office suite badge readers will be “locked.” To inquire about updating badge reader access, please contact Steve Freitag in the Stern Facilities office.
Office supplies may be ordered as needed using the standard protocol. However, please take care to limit ordering based on expected staffing levels / time in the office.
All water fountains and water systems in Stern buildings (KMC, Shimkin and Tisch) are ready for use.
Reporting a Covid Case
If you have symptoms of COVID-19, were diagnosed with COVID-19, or know you were in close contact with a person who has a confirmed case of COVID-19, notify the COVID-19 Prevention & Response Team by completing the self-reporting form.
Stay Home If You Feel Sick
If you feel sick, stay home. If you have any of the symptoms of COVID-19, report your symptoms to the NYU COVID-19 Prevention & Response Team (CPRT). The CPRT will provide you with next steps and guidance, including information about getting tested. Also, let your professor know you’re staying home from class because you feel sick, and that you’re looking for direction on how to keep up with the coursework.
It will be the responsibility of all students to be familiar with the health and safety rules in place for academic year 2021-2022 and to observe them conscientiously. In addition, we want you to be familiar with the broad contours of student life on campus including:
NYU has fully re-opened the student residence halls and set aside rooms for quarantining and isolation. Masks will be required when students are outside of their suite or apartment and in public areas of the residence hall (such as lounges, hallways, or lobbies). While guests from elsewhere in student housing are permitted, masking is also required of all occupants when there is a guest/visitor in a suite or room’s common space. Guests from outside of NYU Housing will not be permitted at the start of the semester. This policy will be re-assessed as public health conditions evolve.
Everyone involved will need to be masked, and each residential student may select only one person at a time to assist inside (provided they trade off the wristband that will be provided to identify the "helper"). Helpers must either be fully vaccinated or have a PCR test within 72 hours of move-in and receive a negative result.
Dining facilities will offer both grab-and-go and seated meal options. We encourage students to use grab-and-go as much as possible and to eat outside, at least at the beginning of the year. Read more from NYU about student dining including guidance for seated dining.
Intercollegiate competition, intramural athletics, and club sports will resume. NYU expects to reopen our sports facilities to fully vaccinated individuals in a phased manner, beginning with students. NYU plans will be guided by forthcoming direction from the City, and is subject to change.
Clubs and other student activities
In-person student activities can proceed if, and only if, they comply with the requirements for gatherings and events; however, as mentioned above, we encourage students to use good judgment when deciding to host in-person activities. Read more in the Events section above.
Read more from NYU about the opening of Academic Year 2021-22.
Student Meetings and Office Hours
Office hours and meetings between administrators and students may be held via Zoom or in-person. If in-person:
- Masks are always required (even if all parties agree not to wear them)
- Only 1-2 students per office or, up to the capacity of the conference room
- Arrangements for remote office hours will also be available upon request
Unused Binx (Saliva) Tests
Drop off any unopened and unused Binx test kits at the following locations:
- 6 MetroTech Center, Brooklyn, open Monday-Friday, 9 a.m.–4 p.m.
- Kimmel Center for University Life (60 Washington Square South, 1st Floor), open Monday–Friday, 9 a.m.–6 p.m.
- 15 East 84th St., Manhattan, open Monday-Friday, 9 a.m.–5 p.m.
- 1 East 78th St., Manhattan, open Monday-Friday, 9 a.m.–3:15 p.m.
- 345 East 24th St., Manhattan, open Monday-Thursday, 8 a.m.-6:30 p.m. and Friday, 8 a.m.–5 p.m.
Vaccinations Required by NYU and Consequences of Noncompliance
Students must upload proof of vaccination by Monday, July 19, 2021.
Beginning August 16, NYU will prohibit access to NYU buildings for students who haven’t complied with NYU’s requirement to upload proof of vaccination or obtained an approved exemption. Consistent with university policy, students who remain noncompliant with the vaccination requirements will begin to be de-enrolled from all in-person and blended classes starting Wednesday, September 8th; they may remain enrolled only in online classes and will remain unable to access any NYU facilities. Students who remain noncompliant and have registered only for in-person or blended classes will be completely de-enrolled from the University — a serious consequence, and one we sincerely hope to avoid.
Read important information about NYU’s vaccination requirement and compliance.
Students who are de-enrolled due to non-compliance with NYU’s vaccine mandate will be subject to NYU’s refund deadlines. For more information about Fall 2021 fee and tuition refund schedules, click here. If, after reviewing the refund schedule, you have further questions, you should contact the Bursar at firstname.lastname@example.org or 212-998-2806.
Vaccination and Quarantine Guidance for International Students and Students Outside of the US
NYU requires all Stern students to be fully vaccinated with an FDA-authorized or WHO-listed Covid-19 vaccine to access NYU buildings, including NYU study-away locations, in AY 2021-22.
If you are an international student who has already arrived in the United States, and wish to remain enrolled, you must either immediately:
- Upload your proof of vaccination; or
- If you have not yet been vaccinated, schedule your vaccination at the NYU Vaccine Clinic; or
- If you believe you have a legitimate medical or religious reason for being exempt from the vaccination requirement, you must submit an exemption request.
If you are an international student who has not yet entered the United States, but plan on taking in-person or blended classes this fall, you must immediately take the following steps.
- If you have been vaccinated, upload your proof of vaccination; if you have not been vaccinated, schedule your vaccination at the NYU Vaccine Clinic; or if you believe you have a legitimate medical or religious reason for being exempt from the vaccination requirement, you must submit an exemption request.
- Email the Office of Global Services (email@example.com) with the following information: Your name, “N” number, visa status and travel itinerary, and a confirmation that you have either been vaccinated and have uploaded your proof of vaccinations, or a copy of your vaccination appointment confirmation following your arrival. If you believe you have a legitimate medical or religious reason for being exempt from the vaccination requirement, you must submit an exemption request right away, and let the Office of Global Services know you have done so.
Failure to take these steps means we will begin to de-enroll you from in-person classes for the fall semester.
All students who are not fully vaccinated and spend 24 hours or more in a country with a CDC Level 4 Travel notice in the 10 days immediately prior to arriving at NYU will be required to quarantine. You may not leave quarantine except for testing, vaccination, and other essential medical appointments.
Read important information about NYU’s vaccination requirement as well as more information about the Fall 2021 fee and tuition refund schedule.