GoToMeeting is a software tool that allows you to host online meetings with up to 25 people. Attendees can communicate via webcam, audio, and sharing applications such as PowerPoint.


Also available for use are GoToWebinar and GoToTraining. See below for a comparison:

	GoToMeeting	GoToWebinar	GoToTraining
Key Uses	Collaboration	Presentations	Trainings
Meeting Capacity	Up to 25 attendees	Up to 100, 500, or 1,000 attendees	Up to 25 or 200 attendees
Desktop or Application Sharing	✓	✓	✓
Share Keyboard or Mouse Control	✓	✓	✓
Share Webcam	✓	✓
Includes Audio Conferencing (via telephone and computer)	✓	✓	✓
One-Click Recording	✓	✓	✓
Audience Management		✓	✓
Large Group Events		✓
Interactive Training			✓

To learn more about hosting an online meeting or to find out which GoToMeeting product is most appropriate for your needs, contact CITL at 212-998-0919 or citl@stern.nyu.edu

[The directions listed here use GoToMeeting as an example. However, the process is the same for GoToMeeting, GoToTraining, and Go To Webinar. GoToWebinar also includes the added feature of taking RSVP's]

Scheduling a Meeting

• Open the GoToMeeting software, which you will find on the desktop of a PC or in the Applications folder of a Mac.
• Select Schedule Meeting.
• On the Schedule a Meeting dialog, enter a subject, date and time, and then select the audio information you want to provide your attendees. When you’re done, click Schedule.
• You will see a GoToMeeting invitation email appear in your default email client, which you can send to attendees.

Starting a Scheduled Meeting from Your Desktop

• Open GoToMeeting, which you will find on the desktop of a PC or in the Applications folder of a Mac.
• Select My Meetings.
• On the My Meetings dialog, select the meeting you want to start and then click the Start button.

Starting a Meeting from the GoToMeeting Website

• Log in to www.gotomeeting.com
• On the My Meetings page, locate the scheduled meeting you want to start and click the Start button.
• If prompted, click Run, Yes, or Always to accept the GoToMeeting download.
• You will be automatically launched into the meeting where you can use the Control Panel to begin showing your screen.

Starting an Impromptu Meeting

• Open GoToMeeting on your desktop (or from your Applications folder if you are using a Mac) and select Meet Now.
• You will be automatically launched into the meeting where you can begin hosting your meeting!

Note: Once you start the meeting, you will still have to send invitations to all attendees.

How to Join a Meeting Using GoToMeeting

1. Install GoToMeeting
2. Check Your Email
3. Open GoToMeeting
 

• Turn off any instant-messaging applications, notification software, or other programs that may interrupt or distract from the meeting.
• Turn off any streaming media applications that may take up bandwidth and resource-intensive applications that may be taxing processor ability.
• Use a USB headset to prevent echoing or background noise.
• Clean up your desktop before a meeting. Eliminate wallpaper and icons that may distract your attendees.
• Have the documents you wish to share ready to be accessed in one or two clicks.
• Encourage students to submit questions ahead of time.
• Send an announcement to students with brief information about the lecture/meeting objectives.
• Stop to review questions submitted via chat.
• Videos can be recorded with GoToMeeting software; however, it is important to have the proper settings in order to share the videos. Read these instructions to have maximum compatibility for viewing videos on different operating systems.

GoToMeeting is best suited for video-conferencing with peers and students. GoToMeeting facilitates interaction - including video, audio, and screen - among attendees regardless of role.

Roles in GoToMeeting

The Organizer

• Schedules meetings and invites attendees
• Starts and ends the meeting
• Manages in-session controls

The Presenter

• May share screen, webcam and applications such as PowerPoint
• Role can be assigned to different people throughout the meeting

The Attendees

• Can use the chat function to communicate with the organizer or other attendees

The GoToMeeting Attendee Interface

Using GoToMeeting Features

The GoToMeeting Organizer Interface

GoToTraining is best suited for being run by a single organizer and small group of presenters who take turns with content. Attendees can be given the opportunity to participate through content, audio, or text chat.

Roles in GoToTraining

The Organizer

• Schedules meetings and invites attendees
• Starts and ends the meeting
• Manages in-session controls
• Manages roles of attendees

The Presenter

• May share screen, webcam and applications such as PowerPoint
• Role can be assigned to different people throughout the meeting

The Attendees

• Can use the chat function to communicate with the organizer or other attendees

The GoToTraining Interface



Using GoToTraining Features



Sharing in GoToTraining

GoToWebinar is best suited for one or two presenters who control all the content as well as the actions of the attendees. Attendees are limited almost entirely to observation with the ability to ask questions via text.

Roles in GoToWebinar

The Organizer

• Schedules meetings and invites attendees
• Starts and ends the meeting
• Manages in-session controls

The Presenter

• May share screen and applications such as PowerPoint
• Role can be assigned to different people throughout the meeting

The Attendees

• Can use the chat function to communicate with the organizer or other attendees

The GoToWebinar Interface

Using GoToWebinar Features



Sharing in GoToWebinar