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GoToMeeting is a software tool that allows you to host online meetings with up to 25 people. Attendees can communicate via webcam, audio, and sharing applications such as PowerPoint.


Also available for use are GoToWebinar and GoToTraining. See below for a comparison:

  GoToMeeting
GoToWebinar
GoToTraining
Key Uses Collaboration Presentations Trainings
Meeting Capacity Up to 25 attendees Up to 100, 500, or 1,000 attendees Up to 25 or 200 attendees
Desktop or Application Sharing
Share Keyboard or Mouse Control
Share Webcam  
Includes Audio Conferencing (via telephone and computer)
One-Click Recording
Audience Management  
Large Group Events    
Interactive Training    




To learn more about hosting an online meeting or to find out which GoToMeeting product is most appropriate for your needs, contact CITL at 212-998-0919 or citl@stern.nyu.edu

[The directions listed here use GoToMeeting as an example. However, the process is the same for GoToMeeting, GoToTraining, and Go To Webinar. GoToWebinar also includes the added feature of taking RSVP's]

Scheduling a Meeting

  • Open the GoToMeeting software, which you will find on the desktop of a PC or in the Applications folder of a Mac.
  • Select Schedule Meeting.
  • On the Schedule a Meeting dialog, enter a subject, date and time, and then select the audio information you want to provide your attendees. When you’re done, click Schedule.
  • You will see a GoToMeeting invitation email appear in your default email client, which you can send to attendees.


Starting a Scheduled Meeting from Your Desktop

  • Open GoToMeeting, which you will find on the desktop of a PC or in the Applications folder of a Mac.
  • Select My Meetings.
  • On the My Meetings dialog, select the meeting you want to start and then click the Start button.


Starting a Meeting from the GoToMeeting Website

  • Log in to www.gotomeeting.com
  • On the My Meetings page, locate the scheduled meeting you want to start and click the Start button.
  • If prompted, click Run, Yes, or Always to accept the GoToMeeting download.
  • You will be automatically launched into the meeting where you can use the Control Panel to begin showing your screen.

Starting an Impromptu Meeting

  • Open GoToMeeting on your desktop (or from your Applications folder if you are using a Mac) and select Meet Now.
  • You will be automatically launched into the meeting where you can begin hosting your meeting!
Note: Once you start the meeting, you will still have to send invitations to all attendees.


How to Join a Meeting Using GoToMeeting


1. Install GoToMeeting
There are two ways to initiate the process:
 
Method 1:
Click the link at the beginning of the email sent to you by the meeting organizer.
 
Method 2:
Go to www.gotomeeting.com and click “Join a Meeting” at the top of the page.

2. Check Your Email
When someone invites you to a meeting, you will receive an email with a link to the GoToMeeting website and a Meeting ID.

3. Open GoToMeeting
Open GoToMeeting and you will be prompted to enter the Meeting ID. Enter the ID you have been sent and click OK to continue.
GoToMeeting will automatically bring you to the meeting.

 



  • Turn off any instant-messaging applications, notification software, or other programs that may interrupt or distract from the meeting.
  • Turn off any streaming media applications that may take up bandwidth and resource-intensive applications that may be taxing processor ability.
  • Use a USB headset to prevent echoing or background noise.
  • Clean up your desktop before a meeting. Eliminate wallpaper and icons that may distract your attendees.
  • Have the documents you wish to share ready to be accessed in one or two clicks.
  • Encourage students to submit questions ahead of time.
  • Send an announcement to students with brief information about the lecture/meeting objectives.
  • Stop to review questions submitted via chat.
  • Videos can be recorded with GoToMeeting software; however, it is important to have the proper settings in order to share the videos. Read these instructions to have maximum compatibility for viewing videos on different operating systems.

GoToMeeting is best suited for video-conferencing with peers and students. GoToMeeting facilitates interaction - including video, audio, and screen - among attendees regardless of role.

Roles in GoToMeeting

The Organizer

  • Schedules meetings and invites attendees
  • Starts and ends the meeting
  • Manages in-session controls


The Presenter

  • May share screen, webcam and applications such as PowerPoint
  • Role can be assigned to different people throughout the meeting


The Attendees

  • Can use the chat function to communicate with the organizer or other attendees


The GoToMeeting Attendee Interface

GoToMeeting Interface resized


Using GoToMeeting Features

GoToMeeting Features resized


The GoToMeeting Organizer Interface

GoToMeeting Organizer Interface resized

GoToTraining is best suited for being run by a single organizer and small group of presenters who take turns with content. Attendees can be given the opportunity to participate through content, audio, or text chat.

Roles in GoToTraining


The Organizer

  • Schedules meetings and invites attendees
  • Starts and ends the meeting
  • Manages in-session controls
  • Manages roles of attendees


The Presenter

  • May share screen, webcam and applications such as PowerPoint
  • Role can be assigned to different people throughout the meeting


The Attendees

  • Can use the chat function to communicate with the organizer or other attendees



The GoToTraining Interface

Screenshot

Using GoToTraining Features

GoToMeeting Features resized

Sharing in GoToTraining

GoToMeeting Organizer Interface resized

GoToWebinar is best suited for one or two presenters who control all the content as well as the actions of the attendees. Attendees are limited almost entirely to observation with the ability to ask questions via text.


Roles in GoToWebinar


The Organizer

  • Schedules meetings and invites attendees
  • Starts and ends the meeting
  • Manages in-session controls


The Presenter

  • May share screen and applications such as PowerPoint
  • Role can be assigned to different people throughout the meeting


The Attendees

  • Can use the chat function to communicate with the organizer or other attendees


The GoToWebinar Interface

Screenshot

Using GoToWebinar Features

GoToMeeting Features resized

Sharing in GoToWebinar

GoToMeeting Organizer Interface resized

GoToMeeting Logo (2)
Visit the GoToMeeting website to learn more.