Day of the Event
The day of your event is here! Below are some tips to ensure that your event runs smoothly.
Prior to the start of the event:
- Plan the event space and position signage so that attendees are guided into a friendly, accessible environment
- Review staffing assignments and brief event staff on any last minute issues
- Staff the registration desk with name cards in alphabetical order
- Do a walk through of the event, and:
- Inspect the venue for cleanliness, including restrooms, hallways and aisles
- Confirm the catering
- Ask media services to test the A/V equipment and sound system
- Adjust the lighting and window treatments if necessary
- Monitor the room temperature
- Minimize outside noises and disturbances
- Be available to greet your guests when they arrive.
- Anticipate and be prepared for your guests' needs such as:
- Coat/luggage storage
- Access to the internet or phone
- Location of restrooms
During the event:
Be accessible during the event and keep the event team apprised of any changes